OL2000: Removing Meeting Appointments from Attendees' Calendar

ID: Q201102

The information in this article applies to:

Microsoft Outlook 2000

SUMMARY

When using the Meeting Planner in Outlook, you can invite others to a meeting by sending meeting requests that are automatically processed and placed on the attendees' calendars. Outlook does not have a feature that enables you to send a cancellation request that automatically removes a meeting appointment from the attendees' calendars.

MORE INFORMATION

To work around this, use either of the following methods:

Cancel and Recreate the Meeting

To cancel the meeting and then recreate the meeting without inviting any of the previous attendees you don't want to attend, use the following steps.

Click Calendar in the Folder List.

Click the meeting you organized.

On the File menu, point to Open and then click Selected Items.

On the Actions menu, click Cancel Meeting.

Use the Meeting Planner to recreate the meeting the same way you created the original meeting; this time invite only those you want to attend.

Create a Visual Basic for Applications Solution

Create a custom solution for meeting requests that enables you to delete a meeting from another user's calendar.

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/

For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/refguide/

The following Visual Basic for Applications Automation code can be used to delete a meeting from another user's calendar. The sample code deletes a meeting for January 1, 1999 at 9:00 A.M. from the calendar of a user named johndoe.

NOTE: You must have Delegate permission for the following example to work. Also, set a reference to the Microsoft Outlook 9.0 Object Library.


Sub RemoveAppt()
   Dim myOLApp As Outlook.Application
   Dim olns As Outlook.Namespace
   Dim mymail As String
   Dim myRecip As Outlook.Recipient
   Dim MyFolder As MAPIFolder
   Dim day1 As String
   Dim MyAppts As Outlook.Items
   Dim MyAppt As Outlook.AppointmentItem
   Set myOlApp = New Outlook.Application
   Set olns = myOlApp.GetNameSpace("MAPI")
   mymail = "johndoe"
   Set myRecip = olns.CreateRecipient(mymail)
   myRecip.Resolve
   If myRecip.Resolved Then
      Set MyFolder = olNS.GetSharedDefaultFolder(myRecip,olFolderCalendar)
      day1 = "1/1/99 9:00 AM"
      Set MyAppts = MyFolder.Items
      Set MyAppt = MyAppts.Find("[Start] = """ & day1 & """")
      If MyAppt Is Nothing Then
         MsgBox "Appointment not found."
      Else
         MyAppt.Delete
      End If
   Else
      MsgBox "Could not resolve e-mail name"
   End If
End Sub

REFERENCES

For additional information about available resources and answers to commonly asked questions about Microsoft Outlook 2000 solutions, please see the following article in the Microsoft Knowledge Base:

Q146636 OL2000: Questions About Custom Forms and Outlook Solutions

Additional query words: OutSol OutSol2000 OL2K

Keywords : kbdta GnlCal
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbinfo