OL2000: (CW) How to Specify a Particular Address Book

ID: Q237945

The information in this article applies to:
  • Microsoft Outlook 2000
NOTE: These procedures only apply if you have installed Outlook with the Corporate or Workgroup option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate or Workgroup" if you have the Corporate or Workgroup installation.

SUMMARY

This article describes how to specify an address book from which to resolve an e-mail address.


MORE INFORMATION

There are situations where you have an e-mail address entry for someone in the Global Address List (GAL), and a different e-mail address (such as a home e-mail address) in your Contact list. The address resolution priority is determined by settings in the Microsoft Exchange Server service.

To Change the Address Provider Priority

To view and change the address resolution priority, follow these steps:
  1. On the Tools menu, click Services.


  2. In Services, click the Addressing tab. The address list priority is displayed in the When sending mail, check names using these address lists in the following order list.


  3. To permanently change the address list priority, click an address provider and then click the arrows to arrange the address providers in the order you want to have addresses resolved.


Outlook will resolve the name to the first address it matches based upon the address order.

To Specify the Address Provider in the Message

To specify the address provider in a message without changing the order, follow these steps:
  1. On the File Menu, click New, and then click Mail Message. Click to place the cursor in the To, CC, or BCC field, and type an e-mail address.


  2. If you want to force the address to be resolved from the GAL, type an EQUAL SIGN (=), or if you want to force the address to be resolved from Contacts, type a MINUS SIGN (-).


  3. Type the recipient name, or Microsoft Exchange Server alias for the recipient immediately after the character chosen in step 2.


  4. Repeat the process for all other recipients and then send the message.


The address provider order will be overridden for the message currently sent, but this does not make a permanent change to the order specified using the steps in the "To Change the Address Provider Priority" section.

Additional query words: OL2K

Keywords :
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbinfo


Last Reviewed: August 5, 1999
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