OL98: How to Use Net Folders
ID: Q179509
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The information in this article applies to:
SUMMARY
This article describes how to set up and use Net Folders with Microsoft
Outlook 98. Net Folders is a means of sharing Outlook Folders with anyone
you can send e-mail to.
This article discussess the following topics:
- To Add the Net Folders Component
- To Use the Net Folder Wizard
- To Set Permissions for Members
- To Change the Schedule for Updating a Shared Folder
NOTE: Outlook 98 must be used by all parties and all messages
must be sent with Rich Text Format (RTF) enabled. Net Folders is designed
for use in a small office environment within a Local Area Network (LAN). It
is best suited for the sharing of Contacts, Tasks, and simple e-mail
discussions.
MORE INFORMATION
Net Folders is an additional component you must install after your original
installation of Outlook.
To Add the Net Folders Component
To install the component in Outlook, follow these steps:
- Click Start, point to Settings, and then click
Control Panel.
- Double-click the Add/Remove Programs icon.
- On the Install/Uninstall tab, click to select Microsoft Outlook 98, then click Add/Remove.
- In the Outlook 98 Active Setup dialog box, click Add New Components.
- Depending upon the source of your initial installation, click Install from Web or Install from CD.
NOTE: If you use the CD-ROM for your installation, make sure Microsoft Internet Explorer is not in offline mode. on the File
menu click Work Offline to clear it.
- Click Yes, to allow Active Setup to determine the Outlook components installed on your computer.
You will see a list of components available for download. If a
particular component is detected by Active Setup, the Status column
on the right displays "Already Installed." If a particular component
is not detected the Status column displays "Not Installed."
- To see more information about a component, click the arrow next to
the item.
- To add a component, click to select the check box to its left.
- When you have finished selecting the components you want to add, Click Next.
- Click to select the CD or a Download Site, and then click Install Now.
- When the download is complete, quit all programs and restart your
computer.
To use Net Folders, one person creates the master folder and sends
subscriptions to others, giving them access to the folder. Those who
receive the subscriptions must accept them, and then the master folder information is
replicated to their computer automatically. Information on additions,
deletions, and updates, including what permissions are assigned to users, is exchanged using hidden e-mail messages.
Net Folders is a means of sharing Outlook folders with anyone to whom you
can send e-mail. The only folders you cannot share through Net Folders are
your default Inbox folder, and any folders located on a Microsoft
Exchange Server Mailbox.
When a folder is shared, an invitation message is sent to potential members
and they must accept the invitation before any information will be sent to
them. Once the person accepts the subscription, a shared folder will be
created on the member's store with the name selected, and mail will be sent
back to the owner.
Depending on the permission level given to the member, changes that the
member makes will be sent back to the owner and then out to other
members. The owner must resolve all conflicts. Changes made in the either
the owner or subscriber's folder will be automatically sent as updates on
the time schedule indicated on the sharing property page for the folder.
However, a user can also force an update to be sent immediately by clicking
Send Updates Now on the same page.
All updates from either the members or the owner are moved into a hidden
folder when they are delivered, using Outlook Rules, and processed roughly every 30 seconds when Outlook is idle. When processed, messages are placed automatically into the shared folder. This is why it is possible to briefly see Net Folder messages blink through your Inbox.
When new or changed items are delivered into the shared folder, they are
marked as unread, and the unread count goes up for that folder and its name
is set to bold in the folder view.
To Use the Net Folder Wizard
To use the Net Folder Wizard, follow these steps:
- Click to select a folder to share.
- On the File menu, point to Share, and click This Folder.
- Click Next, and click Add to add people from your Contacts folder or Personal Address Book, or another source.
- With the new member selected, click Permissions and click to set the permission level of the selected member. Click OK and click Next.
- Add a description as appropriate. This will be sent to the new member
you have just added. Click Next, click Finish, and click OK.
To Set Permissions for Members
- On the Folder List, select the folder for which you want to set
member permissions.
- On the File menu, point to Share, and then click This Folder.
- If you want to stop sharing this folder, click Stop sharing this
folder and click Yes. If you want to change permissions to
this folder, click Next.
- Click to select the member permissions you want to change, click
Permissions and click to select the permissions you want. Click OK and click Next.
- Change the description as appropriate. This will be sent to the new
member you added in the previous section. Click Next, click Finish and click OK.
NOTE: If you want certain Outlook items to remain private, open the item, click to select the Private check box and then click Save and Close.
To Change the Schedule for Updating a Shared Folder
- Right-click the shared folder and click Properties on the shortcut menu.
- On the Sharing tab, click to select a new time interval for Update will be sent out every.
- To send the update immediately, click Send updates now.
For additional information on troubleshooting issues, click the article number below
to view the article in the Microsoft Knowledge Base:
Q196297 Troubleshooting Net Folders
Additional query words:
remote access 98
Keywords : GnlFold CfgFold
Version : WINDOWS:
Platform : WINDOWS
Issue type : kbhowto
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