OL98: How to Control the Sort Order of Your Contacts
ID: Q181327
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The information in this article applies to:
SUMMARY
This article describes how to customize the view of your contacts. You can
control the order of fields in the card view as well as the sort order.
MORE INFORMATION
By default, the Contact folder "Address Card" and "Detailed Address Card"
views display the File As field first. These views also default to sort
your contacts by the File As field; this field is ordered by contact's
"last name, first name." While you can manually change the File As field
for each contact, there is no user interface to globally change how this
field behaves.
By defining a customized view or modifying an existing view, you can
globally rearrange the contact field and sort order. In this way you can
sort your contacts on a different field such as, Company.
To create a new view that lists your contacts by Company instead of Name,
follow these steps:
- Open your Contacts folder.
- On the View menu, point to Current View and click Define Views.
- In "Define Views for Contacts," click New.
- In the "Name of new view" box, type Company Sort.
- In the Type Of View list, click to select Card.
- Under "Can be used on" click All Contact Folders and then click OK.
This will open the "View Settings for Company Sort" box. This
box allows you to set the sort field and the order that fields appear
in the Card view.
- Click Fields to open Show Fields. This allows you to choose
the fields displayed and arrange their order.
- In the Available fields list, click to select the Company field and
then click Add. In the "Show these fields in this order"
list, click to select the Company field and repeatedly click Move
Up, until Company is at the top of the list.
- Click OK to return to the "View Settings for Company Sort" box
and then click Sort.
- In the Sort Items By list, click to select Company.
- Click OK, OK, and Close to close all dialog boxes.
- In the Standard Toolbar Current View list, click to select your new
"Company Sort" view.
Your contacts should now appear in card view with the company name
appearing at the top of each contact. Your new view also sorts the contacts
by company name. Those contacts with no company name appear first in the
sort order.
Additional query words:
Keywords : GnlCont
Version : WINDOWS:
Platform : WINDOWS
Issue type : kbhowto
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