OL98: (CW) How to Move Your Personal Folders File to a Network Server
ID: Q181389
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The information in this article applies to:
NOTE: These procedures only apply if you have installed Outlook with the
Corporate Workgroup/Other option. This option allows you to use Messaging
Application Programming Interface (MAPI) services. To determine your
installation type, on the Help Menu click About Microsoft Outlook. In About
Microsoft Outlook you should see "Corporate" if you have the Corporate
Workgroup installation.
SUMMARY
This article describes how to move your Personal Folders file (sometimes
called the Personal Information Store or *.pst file) to a network server.
You can then configure your mail profile to use the Personal Folders file
from the network server location.
MORE INFORMATION
NOTE: Depending on network traffic, configuring your mail profile to
store your Personal Folders information on a network server may
significantly slow Outlook performance.
By default, Microsoft Outlook 98 stores all of the information in your
Personal Folders file on your hard drive in a .pst file. Your Personal
Folders file contains a collection of MAPI folders and can include your
Calendar, Contacts, Inbox, Journal, Notes, Outbox, Sent Items, and Tasks
folders. Your Personal Folders file can also contain custom MAPI folders.
Depending on your profile configuration, your Personal Folders file may or
may not be your default delivery location. This article discusses
procedures for using your Personal Folders file from a server location
regardless of delivery location.
Configuring Outlook to use your Personal Folders file from a network server
is a three-part process:
- You must identify the .pst file used by your mail profile.
- You must copy the .pst file to a network server where you have full
rights.
- You must configure your profile to reference the new location of
your .pst file.
NOTE: Before beginning this process, you should read the following article in the Microsoft Knowledge Base:
Q180209 OL98: Contact's Journal entries Lost When Importing or Exporting
Identifying Your PST File Name and Location
- Start Outlook.
- On the Tools menu, click Services.
- On the Services tab, click to select "Personal Folder," and then
click Properties.
- Note the path and file name of your .pst file. For example,
C:\Exchange\Mailbox.pst indicates a Personal Folders file named
Mailbox.pst located in the Exchange folder on drive C.
- Click OK and OK, and then click "Exit and Log Off"
to quit Outlook.
Establish a Persistent Connection to the Network Server
- Click Start, point to Programs, and click Windows Explorer.
- On the Tools menu, click Map Network Drive.
- Select the Drive, type the Path to the location of the .pst file,
click to select Reconnect At Logon, and click OK.
Copying the PST File to the Network Server
- Quit all programs.
- Use Windows Explorer to locate and copy the .pst file to the network
server. This is the file you noted in step 4 in the "Identifying
Your Profile's PST File Name and Location" section above.
NOTE: You can save the .pst file in any folder on the destination computer as long as you have full rights and remember the location and
file name.
Configuring Your Profile to Use the PST File from the Network Server
- Start Outlook.
- On the Tools menu, click Services.
- On the Services tab, click to select Personal Folder and click
Remove to remove the local .pst file from your profile.
If this is your default mail delivery location, you will see the
following message:
This information service contains the default message store
for the profile. Are you sure you want to remove this information
service from the profile?
Click Yes.
- On the Services tab, click Add.
- In the Available Information Services list, click to select Personal
folder, and then click OK.
- In the File Name box, type the network path to your .pst file on the
network server, and then click Open.
- Click OK to close all dialog boxes.
- On the File menu, click "Exit and Log Off."
- Restart Outlook.
If the .pst is your default delivery location, you will see the following
message:
The location messages are delivered to has changed for this user
profile. To complete this operation, you may need to copy the contents
of the old Outlook folders to the new Outlook folders. For information
about how to complete this change of your mail delivery location, see
Microsoft Outlook Help. Some of the shortcuts on the Outlook Bar may no
longer work. Do you want Outlook to recreate your shortcuts? All
shortcuts you have created will be removed.
Click Yes to have Outlook update the Outlook Bar shortcuts so that they
point to your new .pst file location, or click No to leave the shortcuts
for your original local .pst file.
Your profile now points to your Personal Folders File (Personal Information
Store) located on the network server.
Multiple Personal Folders
NOTE: Only one program may open your .pst file at a time. You cannot run Outlook on two different computers, each using the same .pst file at once. In this case, when you attempt to open the .pst file with the second
Outlook program, you will receive the following message:
Unable to expand the folder. The set of folders could not be opened.
The file <path and filename>.pst is in use and could not be
accessed. Close any application that is using this file, and then
try again.
It is possible to configure your mail profile to use more than one .pst
file. For example, you can use one locally and one from a server, or open a
shared .pst file from another user's profile. For more information about
working with multiple Personal Folders, please see the following articles
in the Microsoft Knowledge Base:
Q182062 OL98: Working with Personal Folders
Q179735 OL98: Managing a PST for Two Different Computers
REFERENCES
For more information about Microsoft Outlook Personal Folders, type
"personal folders" in the Office Assistant, click Search, and then click to
view "Set where e-mail messages are sent from and received." Or click to
view "Set up where and how e-mail is delivered."
Additional query words:
98
Keywords : kberrmsg GnlFold
Version : WINDOWS:
Platform : WINDOWS
Issue type : kbhowto
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