OL98: Integrating Outlook with NetMeeting
ID: Q182769
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The information in this article applies to:
SUMMARY
Microsoft Outlook 98 allows you to use the Calendar to schedule online
meetings. This article describes the steps used to schedule and request
attendance at online meetings.
- Starting NetMeeting from Outlook
- Schedule an Online Meeting with NetMeeting
- Starting an Online Meeting from a Contact
- Joining a NetMeeting
- Automatically Starting a NetMeeting
- Availability of the Call Using NetMeeting Command
- Turning a Meeting into an Online Meeting
- Change the Default Online Settings for a NetMeeting
- Add NetMeeting Information to a contact
- Call a Contact Using NetMeeting
MORE INFORMATIONNOTE: These procedures assume that NetMeeting is configured for a
server running either the User Location Service (ULS) protocol or the
Internet Location Service (ILS) protocol. The ULS protocol is an older
standard, while the ILS protocol is newer.
Microsoft NetMeeting 2.1, installed with the Full Installation of Microsoft
Outlook 98, provides the following features:
- Schedule real-time, online conferences with video,
audio, and/or chat capabilities.
- When you use NetMeeting with video, users can see other online
conference attendees on your screen.
- Collaborate with others by sharing programs and documents
over the Internet.
- Draw with other attendees on a shared Whiteboard over the
Internet.
Starting NetMeeting from Outlook
To start NetMeeting from Outlook, follow these steps:
- On the File menu, point to New and then click
Meeting Request.
- On the Online tab, click Start Meeting Now.
Schedule an Online Meeting with NetMeeting
To use NetMeeting to schedule an online meeting, follow these steps:
- On the File menu, point to New, and then click Meeting Request.
- On the Online tab, click to select the "This is an online meeting using"
check box.
- Click the Attendee Availability tab.
- Click Invite Others and select from the Address Book the names of
people with whom you want to schedule a NetMeeting, and click OK. To
select names from a list, click the Required, Optional or Resources
buttons.
- On the Appointment tab, type a description of the meeting in the
Subject box. This label will be used as the NetMeeting conference name
and can only be changed on this tab.
- Enter times in Start Time and End Time. Select other options as needed.
- To have NetMeeting start automatically set a reminder on the
Appointment tab. Click the Online tab, and then click to select the
"Automatically start NetMeeting <interval> minutes before scheduled
meeting time" check box, where interval is the number of minutes
you set for your reminder.
- Change any default online settings for the meeting and then click Send.
Starting an Online Meeting from a Contact
You can quickly start a meeting immediately with a Contact entry. In
Contacts, select a contact, click the Actions menu, and then click Call
Using NetMeeting.
Joining a NetMeeting
- Open the online meeting request.
- Click the Online tab.
- Click Join Meeting Now.
The reminder for your meeting will have a Join button you can click to
automatically join a meeting. If you are the organizer, your reminder will
have a Start NetMeeting button.
You can also right-click the meeting item in Calendar and then click Join
NetMeeting on the shortcut menu.
Automatically Starting a NetMeeting
- Create or open the online meeting request.
- Click the Online tab.
- Click to select a value in the "Automatically start NetMeeting
<interval> minutes before scheduled meeting time" check box,
where <interval> is the number of minutes before the meeting
you want the program to start.
To change the amount of time before the meeting when you want the reminder
to occur, click the Appointment tab, and then enter a time in the Reminder
box.
Availability of the Call Using NetMeeting Command
This command may not be available in these situations:
- If you have selected multiple contacts, the Call Using NetMeeting
command on the Actions menu will be unavailable. Select a single
contact, and click this command to start NetMeeting.
- The online NetMeeting settings on the Details tab of a contact may not
have been completed.
- NetMeeting may not be setup. Open a new meeting request, click the
Online tab, and then click NetMeeting.
Turning a Meeting into an Online Meeting
- Open the meeting request.
- Click to select the "This is an online meeting" check box.
- Click the Online tab. To start the meeting now, click Start Meeting
Now.
- Change any default online settings for the meeting.
Change the Default Online Settings for a NetMeeting
- Open the online meeting request.
- Click the Online tab.
- To change the NetMeeting server name, enter the new name in the
Directory Server field.
- To change your e-mail address, enter the new e-mail address in the
Organizer's e-mail address box.
NOTE: To change the default NetMeeting settings for a recurring online
meeting, you must open the series and change all occurrences.
Add NetMeeting Information to a Contact
- Create or open a contact.
- Click the Details tab.
- In the Directory Server box, type the name of the NetMeeting ILS server
for this contact.
- In the E-mail alias box, type the e-mail address of the NetMeeting
organizer, usually the contact's e-mail address.
- To start an online meeting call with this contact, click Call Now.
Call a Contact Using NetMeeting
- In Contacts, select a contact.
- On the Actions menu, click Call Using NetMeeting.
REFERENCES
For more information on NetMeeting, please see the following articles in
the Microsoft Knowledge Base:
Q154144
How to Configure and Customize Microsoft NetMeeting
Q154143
Microsoft NetMeeting Features and System Requirements
Additional query words:
Keywords : kbinterop GnlCont
Version : WINDOWS:
Platform : WINDOWS
Issue type : kbhowto
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