ACC2000: Sample Function to Format Names Several Different Ways

• Microsoft Access 2000

SUMMARY

Moderate: Requires basic macro, coding, and interoperability skills.

This article shows you how to create a sample user-defined Visual Basic for Applications function to concatenate portions of text fields. The function is useful for displaying names in various formats on forms and reports. You can use this function as a control source in a text box on either a form or report, or as an expression in a query.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/

http://www.microsoft.com/support/supportnet/overview/overview.asp

1. Create a module and type the following line in the Declarations section if it is not already there:




Option Explicit 

2. Type the following procedure:




Function NFormat(First As Variant, Middle As Variant, Last As _
  Variant, Style As Variant)

   On Error GoTo Err_NFormat
   Dim iFirst As Variant, iMiddle As Variant, iLast As Variant
   Dim NewName As String

   iFirst = IIf(Len(First),Left(First, 1) + IIf(Len(First) = 1, " ", _
     ". "), "")
   iMiddle = IIf(Len(Middle),Left(Middle, 1) + IIf(Len(Middle) = 1, _
     " ", ". "),"")
   iLast = IIf(Len(Last),Left(Last, 1) + IIf(Len(Last) = 1, " ", ". ") _
     , "")

   Select Case Style
      Case "0", "FML"
         NewName = First & " " & (Middle + " ") & Last
      Case "1", "FIL"
         NewName = First & " " & iMiddle & Last
      Case "2", "IIL"
         NewName = iFirst & iMiddle & Last
      Case "3", "LFM"
         NewName = Last & ", " & First & (" " + Middle)
      Case "4", "LFI"
         NewName = Last & ", " & First & (" " + iMiddle)
      Case "5", "LII"
         NewName = Last & ", " & iFirst & iMiddle
      Case "6", "FL"
         NewName = First & " " & Last
      Case "7", "FI"
         NewName = First & " " & iLast
      Case "8", "LF"
         NewName = Last & ", " & First
      Case "9", "LI"
         NewName = Last & ", " & iFirst
      Case "10", "III"
         NewName = iFirst & iMiddle & iLast
      Case "11", "II"
         NewName = iFirst & iLast
      Case Else
         NewName = ""
   End Select

   NFormat = Trim(NewName)
   Exit Function

Err_NFormat:
   NFormat = "#Error"
End Function
 

3. To test this function, type the following line in the Immediate window, and then press ENTER:




? NFormat("Nancy","Anne","Davolio",4) 

Note that Davolio, Nancy A. is displayed.

   NFormat([First],[Middle],[Last],[Style]) 

   Where                      Displays
   [Style]=0                  Nancy Anne Davolio
   [Style]=1                  Nancy A. Davolio
   [Style]=2                  N. A. Davolio
   [Style]=3                  Davolio, Nancy Anne
   [Style]=4                  Davolio, Nancy A.
   [Style]=5                  Davolio, N. A.
   [Style]=6                  Nancy Davolio
   [Style]=7                  Nancy D.
   [Style]=8                  Davolio, Nancy
   [Style]=9                  Davolio, N.
   [Style]=10                 N. A. D.
   [Style]=11                 N. D. 

Additional query words: inf

Keywords : kbprg kbusage kbdta AccCon KbVBA
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto