WD2000: How to Avoid "Save As" Alert When Saving to Different File Format

ID: Q211468

The information in this article applies to:

Microsoft Word 2000

SUMMARY

When you save a file in a format other than the default Word Document (*.doc) file format, the Office Assistant may prompt you with a message similar to the following:

<filename> may contain features that are not compatible with <file format>. Do you want to save the document in this format?

To save, click Yes.

To preserve formatting, click No. Then save a copy in the latest Word format.

This article discusses a method you can use to avoid this prompt each time you save a document.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/

For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/overview/overview.asp

For more information about using the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base:

Q212536 OFF2000: How to Run Sample Code from Knowledge Base Articles

To prevent the Office Assistant from prompting you each time you save a document in a format other than Word Document (*.doc), you can create the following three Visual Basic for Applications macros. Name these macros "FileSave", "FileSaveAs", and "Save_SaveAs". Then type the following example Visual Basic for Applications code into each respective macro:

The FileSave Macro


Sub FileSave()

   ' If the document has not been saved
   ' display the File SaveAs dialog.
   If ActiveDocument.Saved = False Then
      ' Call the Save_SaveAs macro.
      Save_SaveAs
   Else
      ' Otherwise, save the document.
      ActiveDocument.Save
   End If
End Sub

The FileSaveAs Macro


Sub FileSaveAs()
   ' Call the Save_SaveAs macro.
   Save_SaveAs
End Sub

The Save_SaveAs Macro


Public Sub Save_SaveAs()

   ' **********************************************
   ' This macro replaces the default functionality
   ' of the FileSaveAs command.
   ' **********************************************
   Dim myDialog As Dialog
   Set myDialog = Dialogs(wdDialogFileSaveAs)
   ' Display the Dialog and save the document.
   If myDialog.Display Then
      ActiveDocument.SaveAs myDialog.Name, myDialog.Format, _
      myDialog.LockAnnot, myDialog.Password, myDialog.AddToMru, _
      myDialog.WritePassword, myDialog.RecommendReadOnly, _
      myDialog.EmbedFonts, myDialog.NativePictureFormat, _
      myDialog.FormsData, myDialog.SaveAsAOCELetter
   End If
End Sub

REFERENCES

For additional information, click the article numbers below to view the articles in the Microsoft Knowledge Base:

Q226118 OFF2000: Programming Resources for Visual Basic for Applications

Q212623 WD2000: Macro Programming Resources

Additional query words: vb vba vbe disabled disable dialog dialogbox

Keywords : kbprg kbtool kbdta kbdtacode kbmacroexample wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto