XL2000: How to Add the Workbook Path to the Footer

ID: Q213615

The information in this article applies to:

Microsoft Excel 2000

SUMMARY

This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) that adds the workbook path and file name to the footer of a worksheet.

MORE INFORMATION

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The following macro adds the current path and file name to the left footer of the active worksheet. The workbook must be saved before you can add any path information to the footer.


   Sub UpdateFooter()

      ActiveSheet.PageSetup.LeftFooter = ActiveWorkbook.FullName

   End Sub

To insert a Visual Basic module into a workbook in Microsoft Excel, press ALT+F11 to start the Visual Basic Editor; then, click Module on the Insert menu.

Before you run the macro, switch to the workbook and the sheet for which you want to display the path in the footer. After you run the macro, the footer should contain the complete path and file name of the workbook.

Alternative Method

You can also use the BeforePrint workbook event to run a Sub procedure that adds the current path and file name to the left footer of the active worksheet before the workbook is printed. The workbook must be saved before you can add any path information to the footer. To create the Sub procedure in the active workbook, follow these steps:

In the Project Explorer window of Visual Basic Editor, double-click ThisWorkbook in the current project.

This opens a module for code that is associated with the workbook.

In the Object list for this module, click Workbook.

In the Procedure list for this module, click BeforePrint.

Enter the code so that the Workbook_BeforePrint procedure resembles the following:


   Private Sub Workbook_BeforePrint(Cancel As Boolean)

      ActiveSheet.PageSetup.LeftFooter = ThisWorkbook.FullName

   End Sub

On the File menu, click Close and Return to Microsoft Excel.

When you print the workbook, the footer is automatically updated before the workbook is printed.

Using Ampersand (&) in the File Name

If the file name contains an ampersand (&), it may not display correctly. This is because Excel treats the ampersand as a special character in the header and footer. To display an ampersand in the header and footer, repeat the ampersand twice (&&). To do this in the macro, use the Replace function in Visual Basic for Applications:


Sub UpdateFooter()
    ActiveSheet.PageSetup.LeftFooter = Replace(ActiveWorkbook.FullName, "&", "&&")
End Sub

REFERENCES

For more information about the LeftFooter Property, in the Visual Basic Editor, click Microsoft Visual Basic Help on the Help menu, type LeftFooter property in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

Additional query words: xl2000 custom header header/footer

Keywords : kbprg kbdta kbdtacode PgmHowto KbVBA
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto