XL2000: Inserting and Formatting Text in Headers and Footers
ID: Q213618
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The information in this article applies to:
SUMMARY
In Microsoft Excel, you may want to use a header or footer in a worksheet.
The "More Information" section of this article discusses the formatting
codes that you can use to automatically insert and format text in a header
or footer, and it also contains a sample Microsoft Visual Basic for
Applications macro that you can used to add and format text in the header and footer of a worksheet.
MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty
either expressed or implied, including, but not limited to, the implied warranties of
merchantability and/or fitness for a particular purpose. This article assumes that you
are familiar with the programming language being demonstrated and the tools used to
create and debug procedures. Microsoft support professionals can help explain the functionality
of a particular procedure, but they will not modify these examples to provide added
functionality or construct procedures to meet your specific needs. If you have limited
programming experience, you may want to contact a Microsoft Certified Solution Provider
or the Microsoft fee-based consulting line at (800) 936-5200. For more information about
Microsoft Certified Solution Providers, please see the following page on the World Wide Web:
http://www.microsoft.com/mcsp/
For more information about the support options available from Microsoft, please see the
following page on the World Wide Web:
http://www.microsoft.com/support/supportnet/overview/overview.asp
Formatting Codes for Headers and Footers
To use multiple lines in a header, use either of the following methods:
- Use CHR(10) to insert a linefeed character.
- Use CHR(13) to insert a carriage return character.
Note that you cannot record these characters in a macro.
The following tables contain the format codes that you can use in
headers and footers.
Codes to format text
--------------------------------------------------------------------
&L Left-aligns the characters that follow.
&C Centers the characters that follow.
&R Right-aligns the characters that follow.
&E Turns double-underline printing on or off.
&X Turns superscript printing on or off.
&Y Turns subscript printing on or off.
&B Turns bold printing on or off.
&I Turns italic printing on or off.
&U Turns underline printing on or off.
&S Turns strikethrough printing on or off.
&"fontname" Prints the characters that follow in the specified
font. Be sure to include the quotation marks around
the font name.
&nn Prints the characters that follow in the specified
font size. Use a two-digit number to specify a size
in points.
Codes to insert specific data
-------------------------------------------------------------------
&D Prints the current date
&T Prints the current time
&F Prints the name of the document
&A Prints the name of the workbook tab (the "sheet name")
&P Prints the page number
&P+number Prints the page number plus number
&P-number Prints the page number minus number
&& Prints a single ampersand
&N Prints the total number of pages in the document
Sample Visual Basic Procedure
Note that the following code samples assume that the list has a header
row starting in cell A1 and data starting in A2. Note also that the "~"
indicates a step to be performed on each line of the loop, or at a
specified time.
To create a sample macro that uses some of the formatting codes:
- Open a new workbook.
- Insert a module sheet into the workbook. Point to Macro on the Tools menu, and click Visual Basic Editor. In
the Visual Basic Editor, click Module on the Insert menu.
- Type the following macro on the module sheet:
Sub Format_Codes()
'The line below will print the words "header text" underlined
'and in font size 24. Even though the CenterHeader is
'indicated, the "&L" will force it to the left.
ActiveSheet.PageSetup.CenterHeader = "&L&U&24header text"
'This line of code will format the words, "my text", in the
'font Arial and use Bold. Notice that each piece is enclosed in
'quotation marks.
ActiveSheet.PageSetup.RightHeader = "&""arial,bold""my text"
'To get more than one line, concatenate the linefeed or return
'character into the string.
ActiveSheet.PageSetup.CenterHeader = "First line" & Chr(13) & _
"Second line"
'The following will put the current date in the left footer,
'the file name in the center footer and the number of pages and
'the total number of pages in the right footer. The last uses
'simple concatenation to achieve the desired result.
With ActiveSheet.PageSetup
.LeftFooter = "&D"
.CenterFooter = "&F"
.RightFooter = "Page " & "&P" & " of " & "&N"
End With
End Sub
NOTE: To type a format code, enclose it in quotation marks. To use the format code for font type, enclose the name in two sets of quotation marks (for example, type ""Arial""). You can also format user-supplied text.
- Return to Sheet1 and run the Format_Codes macro created in step 3.
- To view the results, click the Print Preview button on the Standard toolbar, or click Print Preview on the File menu.
For additional information, please click the article number below
to view the article in the Microsoft Knowledge Base:
Q213633
XL2000: How to Display Quotation Marks in Function Results and Macros
REFERENCES
For more information about formatting headers and footers, click Microsoft Excel Help on the
Help menu, type custom header in the Office Assistant or
the Answer Wizard, and then click Search to view the topics
returned.
Additional query words:
xl2000
Keywords : kbprg kbualink97 kbdta kbdtacode OffVBA PgmOthr KbVBA xlprint
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto