WD2000: How to Force User to Enter Data into a Form Field

ID: Q233228

The information in this article applies to:

Microsoft Word 2000

SUMMARY

This article demonstrates a sample Visual Basic for Applications macro you can adapt to your form document to force a user to enter text into a text form field. When the user enters a form field, the macro runs and checks the value of the previous form field. If the previous form field does not contain any data, the macro forces the user back to the form field that requires data entry.

MORE INFORMATION

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http://www.microsoft.com/mcsp/

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http://www.microsoft.com/support/supportnet/overview/overview.asp

In the following example, there are three sequential text form fields in a document. The bookmark names and the layout for the form fields are


Text1       Text2      Text3

To force the user to enter data into the "Text2" form field, create the following macro:


Sub ForceText2Entry()

   On Error Goto fError
   If ActiveDocument.FormFields("Text2").Result = "" Then
      MsgBox "You must enter text in the Text2 formfield."
      Selection.GoTo wdGoToBookmark, Name:="Text2"
   End If
   Exit Sub

fError:
   MsgBox Err.Description

End Sub

Set the "Text3" form field Run macro on - Entry option to the macro name ForceText2Entry.

NOTE: To force text entry for other or all form fields, you must create a separate macro for each form field and then set the Run macro on - Entry to the corresponding macro.

To set a macro to the Run macro on option:

On the Tools menu, click Unprotect Document.

NOTE: If the document is already unprotected, the Tools menu displays Protect Document.

Click to select the form field for which you want to edit the form field options.

On the View menu, point to Toolbars and then click to select Forms.

On the Forms toolbar, click Options.

In the Run macro on section, scroll through the list of macros to select the macro you want to run either on Entry or on Exit.

REFERENCES

For more information about using the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base:

Q212536 OFF2000: How to Run Sample Code from Knowledge Base Articles

For more information about form fields, click Microsoft Word Help on the Help menu, type form fields in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words: vba

Keywords : kbdta kbdtacode kbwordvba wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto