WD2000: How to Create a Combo Box Containing More Than 25 Items

• Microsoft Word 2000

SUMMARY

This article describes how to create and use a UserForm Combo box as an entry macro for a text form field. This macro can be used as a workaround for the 25-item limitation in drop-down form fields.

MORE INFORMATION

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Q212536 OFF2000: How to Run Sample Code from Knowledge Base Articles

Create the UserForm Combo Box

1. On the Tools menu, point to Macro and then click Visual Basic Editor.



2. In the Project Window, select your TemplateProject.
   
   NOTE: If the Project Window does not appear, click Project Explorer on the View menu.



3. On the Insert menu, click UserForm. A new UserForm and the Controls toolbox should appear. Right-click the UserForm, and then click View Code on the shortcut menu. Add the following code:

   
   Dim MyArray(3) 

   NOTE: Make sure the DIM MyArray() statement contains the highest array number (0-3) of the items contained in your array (not the total number of array items) from the next part of this step. For example, if you add a fifth item (MyArray(4) = "Four") to the following UserForm code, make sure you change the DIM MyArray(3) statement to DIM MyArray(4).

   
   Private Sub UserForm_Initialize()
      ComboBox1.ColumnCount = 1
      'Load MyArray
      MyArray(0) = "Zero"
      MyArray(1) = "One"
      MyArray(2) = "Two"
      MyArray(3) = "Three"
      'Load data into ComboBox
      ComboBox1.List() = MyArray
   End Sub 

   and then close the code window.
   
   NOTE: MyArray() can contain as many (or few) items as you need. The array is not limited to 25 items as is the drop-down form field.
   
   Right-click the UserForm, and then click Properties on the shortcut menu. On the Alphabetic tab, rename (Name) to UserForm and then rename Caption to Microsoft Word. Close the UserForm Properties window.



4. On the Controls tab of the toolbox, select ComboBox and place it on your UserForm. Right-click the ComboBox control, and then click View Code on the shortcut menu. Change the ComboBox code to the following:

   
   Private Sub ComboBox1_Change()
      ActiveDocument.FormFields("Text1").Result = ComboBox1.Value
   End Sub 

   and then close the code window.
   
   NOTE: Text1 is the bookmark name of the Text Form Field that you insert into your template in step 2 of the "Create the Text Form Field" procedure of this article.



5. On the Controls tab of the toolbox, select the CommandButton and place it on your UserForm as a Close button. Right-click the CommandButton and then click View Code on the shortcut menu. Change the CommandButton code to the following:

   
   Private Sub Cmdclose_Click()
      End
   End Sub 

   and then close the code window. Right-click the CommandButton and click Properties on the shortcut menu. On the Alphabetic tab, rename (Name) to Cmdclose and then rename Caption to Close. Close the CommandButton Properties window.

Create the Entry Macro

1. In the Project Window, select your TemplateProject.



2. On the Insert menu, click Module. A blank module code sheet will be displayed.



3. Type in the following code:




Sub gocombobox()
   UserForm.Show
End Sub 

Create the Text Form Field

1. In your template, on the View menu, point to Toolbars and then click Forms.



2. Position your insertion point where you want the result of the drop-down list inserted. On the Forms toolbar, click Text Form Field (the first button on the left). The Text Form Field will be inserted into your template as gray shading.
   
   NOTE: If you see the {FORMTEXT} field, press ALT+F9 to turn the field codes off.



3. Right-click the Text Form Field, and then click Properties on the shortcut menu.



4. In the Text Form Field Options dialog box, under the Run macro on section, click the down arrow in the Entry box, and select the gocombobox macro and click OK.
   
   NOTE: Make sure the Bookmark name of your Text Form Field is the same as you specified in step 4 of the "Create the UserForm Combo Box" procedure earlier in this article.



5. On the Forms toolbar, click Protect Form.



6. Save and close your template.

Additional query words: vba vbe vb

Keywords : kbdta wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto