WD2000: Calculation Form Field Fails to Update

• Microsoft Word 2000

SYMPTOMS

After you create a form to calculate a total, the Calculation form field does not update automatically.

CAUSE

A possible cause is that the Calculate on exit option is not set for the form fields that are referenced by the expression contained in the Calculation form field.

RESOLUTION

To correct this problem, use the Calculate on exit option to update the Calculation form field. To do this, follow these steps:

NOTE: The Calculate on exit option is set only on the form fields that you type information into that are referenced by the expression of the Calculation form field. The Calculate on exit check box has no effect if you set it in the Text Form Field Options of a Calculation form field.

1. Unprotect your form. To do this, click Unprotect Document on the Tools menu.



2. Click to select a form field that is referenced in the expression of the Calculation form field.
   
   For example, if the expression of your Calculation form field is "Item1*Price1", click to select the form field named "Item1."



3. Right-click the selected form field, and click Properties on the menu that appears.



4. In the Text Form Field Options dialog box, select the Calculate on exit check box.



5. Click OK to close the Text Form Field Options dialog box.



6. Repeat steps 2-5 for each form field referenced in the expression of your Calculation form field.



7. On the Tools menu, click Protect Document.



8. In the Protect Document dialog box, click to select Forms and click OK.

MORE INFORMATION

For additional information about forms, click the article numbers below to view the articles in the Microsoft Knowledge Base:

Q212356 WD2000: How to Update Fields in a Protected Form

Q212328 WD2000: How to Create an Online Form Using Form Fields

Q212244 WD2000: How to Use Calculate on Exit in a Form

Additional query words: update updating field fields form forms bookmarks formfield

Keywords : kbdta kbform wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbprb