WD2000: How to Use the Outlook Express Address Book in a Mail Merge

• Microsoft Word 2000
• Microsoft Outlook Express version 5 for Windows 98

SUMMARY

This article describes how to export the Outlook Express Address Book to use as a mail merge data source in Microsoft Word.

NOTE: The Outlook Express Address Book is not designed for use with Microsoft Word 2000. Therefore, when you try to perform a mail merge with the Outlook Express Address Book, either it will not be an available address book, or you may receive one of the following error messages:

Logon failed. You must log on to Microsoft Exchange to access your address book.

-or-

Error code: Unspecified error

MORE INFORMATION

To export the Address Book from Outlook Express, follow these steps:

1. Start Outlook Express.



2. On the File menu, point to Export, and then click Address Book.



3. In the Address Book Export Tool dialog box, click Text File (Comma Separated Values), and then click Export.



4. In the Save exported file as box, type a file name for your exported Address Book file, and then click Browse.



5. Save your file.
   
   By default, Outlook Express saves the file to your desktop. You may want to save the file to the My Documents folder or to a different folder or drive. Select the folder you want to use.
   
   You can save your Outlook Express Address Book in one of two formats: Comma Separated Values (*.csv) or Text Files (*.txt). Word can use either format. In the Save as Type box, select the format you want to use. Click Save.



6. Click Next.



7. Click to select the fields that you want to export as part of your data source, and then click Finish.
   
   NOTE: All of the fields in the Outlook Express Address Book can be exported, except for Gender, Conferencing Email, and Directory Servers.



8. When Outlook Express finishes exporting your address book, click OK to the following message:




Address book export process has completed.

9. Click Close to close the Address Book Export Tool dialog box.

Q212329 WD2000: How to Start a Mail Merge

Additional query words: mail merge export outlook express word data source

Keywords : kbinterop kbdta kbmerge wd2000
Version : WINDOWS:2000,5
Platform : WINDOWS
Issue type : kbhowto