WD2000: Some Menu Commands Unavailable (Document Protection)
ID: Q211333
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The information in this article applies to:
SYMPTOMS
Under certain conditions, you may be unable to access all of the commands
in Word, or you may be unable to move the insertion point to certain areas
of the document.
NOTE: Menu commands that are not available appear grayed or dimmed on the Word menus. Keyboard commands that edit or format text and graphics are also unavailable.
CAUSE
This problem occurs if document protection is enabled. The "More
Information" section of this document lists commands that are unavailable
when document protection is enabled.
NOTE: It is possible to customize all of the menus, keyboard commands, and
so forth, with AutoNew macros. Also, add-in products (such as Microsoft
Internet Explorer or Microsoft Bookshelf) modify menu choices.
Customization may also produce the behavior described in the "Symptoms"
section of this article.
WORKAROUND
To gain access to all of the menu commands and areas of a document,
unprotect the document.
To unprotect a document, click Unprotect Document on the Tools menu.
MORE INFORMATION
To protect a Word document for tracked changes, comments, or forms, follow
these steps:
- On the Tools menu, click Protect Document.
- Click Tracked Changes, Comments, or Forms, and then click OK.
The following table lists the commands that are unavailable when your document is protected:
Protected for Forms in a Protected Section
Menu Unavailable
------------------------------------------------------------------------
File Page Setup.
NOTE: Properties is available; however, you cannot make changes to the
document properties.
Edit All commands are unavailable except Go To.
View Outline, Header and Footer, Footnotes, Comments.
Insert All commands are unavailable except AutoText, Picture.
Format All commands are unavailable except Background, Frames.
NOTE: Background is available; however, the options under Background are not available.
Tools All commands are unavailable except Language,
AutoCorrect, Track Changes, Unprotect Document, Macro,
Options.
Table All commands are unavailable except Hide/Show Gridlines.
Protected for Forms in an Unprotected Section
Menu Unavailable
-----------------------------------------------------------------------
File Page Setup.
NOTE: Properties is available; however, you cannot make changes to the
document properties.
Edit All commands are unavailable except Repeat, Paste,
Paste Special, Clear, Find, Replace, Go To.
View Outline, Master Document, Header and Footer, Footnotes,
Comments.
Insert Page Numbers, Comment, Footnote, Caption,
Cross-reference, Index and Tables, Text Box, Bookmark.
Format Bullets and Numbering, Borders and Shading, Drop Cap,
Text Direction, AutoFormat, Format AutoShape/Picture.
NOTE: Background is available, however the options under Background are not available.
Tools Word Count, AutoSummarize, Merge Documents, Mail Merge,
Envelopes and Labels, Letter Wizard, Templates and
Add-Ins, Customize.
Table All commands are available as in a normal Word document.
If no table is selected in the unprotected section, then only Insert Table,
Formula, and Hide/Show Gridlines are available.
If a table is selected in an unprotected section, then all commands are
available except Draw Table and Sort.
Protected for Tracked Changes
Menu Unavailable
-----------------------------------------------------------------------
File All commands are available.
NOTE: Properties is available; however, you cannot make changes to the
document properties because they are unavailable.
Edit Paste as Hyperlink, Links, Object.
View Footnotes, Comments.
Insert All commands are available.
Format Text Direction.
Tools All commands are available.
Table If no table is selected, then only Draw Table, Insert
Table, Sort, Formula, Hide/Show Gridlines are available.
If a table is selected, then all commands are available.
Protected for Comments
Menu Unavailable
-----------------------------------------------------------------------
File Page Setup.
NOTE: Properties is available; however, you cannot make changes to the
document properties.
Edit All commands are unavailable except Repeat, Copy,
Select All, Find, Replace, Go To.
View Footnotes, Comments.
Insert All commands are unavailable except AutoText, Comment,
Picture.
Format All commands are unavailable except Background, Frames.
NOTE: Background is available; however, the options under Background are not available.
Tools Spelling & Grammar, Language, Word Count,
AutoSummarize, Mail Merge, Envelopes And
Labels, Letter Wizard.
Table If no table is selected, then only Hide/Show Gridlines
is available.
If a table is selected, then all commands are unavailable except Select
Row, Select Column, Select Table, Headings, Hide/Show Gridlines.
Additional query words:
dim dimmed grey greyed gray grayed out not available disabled
Keywords : kbui kbform wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbprb