WD2000: Selecting "Outlook Address Book (*.olk)" Does Not Open File

• Microsoft Word 2000

SYMPTOMS

In the Open dialog box (on the File menu, click Open) in Microsoft Word 2000, you can select Outlook Address Book (*.olk) in the Files of type list. However, Microsoft Outlook does not create files with that file name extension, so there are no files to open.

CAUSE

Outlook does not create a separate .olk file to store addresses.

WORKAROUND

To access an Outlook address book in Word, use either of the following methods.

Method 1: Export the Address Book from Outlook

1. On the File menu, click Import and Export.



2. In the Import and Export Wizard dialog box, click to select Export to a file, and then click Next.



3. In the Create a file of type list, click to select either Comma Separated Values (Windows) or Tab Separated Values (Windows), and then click Next.



4. Click to select the folder you want to export from (for example, select the Contacts folder), and then click Next.



5. Type a name for the new file in the Save exported file as box, and click Next.



6. Click Map Custom Fields. Select the default map, and then click OK.



7. Click Finish.

Method 2: Use the Outlook Address Book as a Data Source for a Mail Merge

1. Create a new mail merge main document in Word. To do this, follow these steps:
   1. On the Tools menu, click Mail Merge.
   
   
   
   2. Under 1. Main document, click Create and then click Form Letters.
   
   
   
   3. Click Active Window.
   
   
   



2. Attach the Outlook Address book. To do this, follow these steps:



1. Under 2. Data Source, click Get Data, and then click Use Address Book.



2. Select Outlook Address Book, and click OK.



3. Click Edit main document.



4. Insert the fields you want in your main document.



3. Perform the merge. To do this, follow these steps:
   1. On the Tools menu, click Mail Merge.
   
   
   
   2. Click Merge.
   
   
   
   3. Under Merge to, select New Document to display the merged document on the screen. Or select Printer to send the merged document directly to the printer.
   
   
   
   4. Click Merge.
   
   
   

Q192258 OL2000: How to Mail Merge Using Contacts

Q212329 WD2000: How to Start a Mail Merge

Additional query words: print merge mailmerge

Keywords : kbinterop kbdta wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbprb