WD2000: Using IncludeText and Link Fields with Word

• Microsoft Word 2000

SUMMARY

If you want to insert data from another application, you can use the INCLUDETEXT field. Use this field when the data is unlikely to change.

However, if the data is likely to change frequently, using dynamic data exchange (DDE) ensures that your document includes the most current information. The type of data you import determines which field is best to use. If the data is continually updated, such as stock information or charts from Microsoft Excel, use the LINK field with the \a switch (this switch updates the field automatically). If the data changes less frequently, use the LINK field without the \a switch and manually update the field.

MORE INFORMATION

You can use either of the following two methods to insert an INCLUDETEXT field or a LINK field.

Method 1: Create the Field Code Manually

1. Position the insertion point at the location where you want the linked item to appear.



2. Press CTRL+F9 to insert the field braces ({}).



3. Within the field braces, type the field command and the arguments you want to use, as in the following examples:




{LINK Word.Document.8 "C:\\My Documents\\Document1.doc" \p \a}

-or-

{INCLUDETEXT "C:\\My Documents\\Document1.doc"}

4. To update the field, select the field and press F9. To display the field results, select the field, and press SHIFT+F9.

Method 2: Use the Field Command on the Insert Menu

1. Position the insertion point at the location where you want the linked item to appear.



2. On the Insert menu, click Field.



3. Select either Link or IncludeText from the Field names box.



4. In the Field codes box, position the insertion point to the right of the inserted field and type the appropriate information. For example, your LINK or INCLUDETEXT field should look similar to one of the following examples:




LINK Word.Document.8 "C:\\My Documents\\Document1.doc"

-or-

INCLUDETEXT "C:\\My Documents\\Document1.doc"

5. Click OK.



6. To display the field results, select the field, and press SHIFT+F9.

REFERENCES

For more information about about LINK fields, click Microsoft Word Help on the Help menu, type link field in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.


For more information about about INCLUDETEXT fields, click Microsoft Word Help on the Help menu, type includetext field in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words: braces include text

Keywords : kbdta kbfield wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto