WD2000: How to Include Chapter Numbers in Header or Footer

• Microsoft Word 2000

SUMMARY

This article describes how to use the heading numbering feature in Word as it applies to tables of contents, page numbering, and indexes, without displaying the chapter numbers in the text.

Heading numbering allows you to automatically number paragraphs formatted with the built-in heading styles in Word. You can access the options and settings for heading numbering by going to the Format menu and clicking Bullets and Numbering. On the Outline Numbered tab, select one of the samples that uses headings.

For example, the first chapter begins like this:

   Introduction to Cooking 

   Page 1-1 

   Introduction to Cooking..........1-1
   Cooking Basics...................2-8 

   Chapter One    Introduction to Cooking 

1. Show nonprinting characters in text.



2. Format the Heading 1 style.



3. Apply the Heading 1 style.



4. Apply the use of chapter numbers.

MORE INFORMATION

NOTE: This method requires that you to use the Heading 1 style to provide automatic chapter numbering. If you are already using Heading styles in your document, they must all be changed to the next higher level, so that Heading 1 can be reserved for chapter numbers.

TIP: If you need to make many changes, start with the highest- numbered heading style first. If the highest heading level used is Heading 7, use Find and Replace to change all the Heading 7 paragraphs to Heading 8, and then change Heading 6 paragraphs to Heading 7, and so on. This is the easiest way to change the heading levels of all the paragraphs in your document.

Step 1 - Show Nonprinting Characters in Text

• On the Standard toolbar, click the Show/Hide button. (This button has a paragraph mark symbol on the face.)


-or-


• On the Tools menu, click Options. Click the View tab. Under Formatting marks, select the All check box. Click OK.

Step 2 - Format the Heading 1 Style

1. On the Format menu, click Style.



2. From the Styles list, select Heading 1 and click the Modify button.



3. Click the Format button and click Numbering.



4. Select the numbering style you want to use. (If you have already chosen a numbering style in the document, this will be pre-selected.)



5. Click OK.



6. Click the Format button and click Font.



7. On the Font tab, select the Hidden check box.



8. Click OK twice.



9. Click Apply.

Step 3 - Apply the Heading 1 Style

1. Create a blank line--that is, a single paragraph mark--above the chapter title.



2. Apply the Heading 1 style to the blank paragraph. To do this, use either of the following methods:
   
   
   • Place the insertion point in front of the paragraph mark. If the Formatting toolbar is displayed, click the drop-down arrow of the Style box. Select Heading 1.
     
     -or-
     
     
   • Place the insertion point in front of the paragraph mark. On the Format menu, click Style. Select the Heading 1 style from the list, and click the Apply button.
     
   
   The blank lines will be numbered, giving the chapters numbers. Hidden text is illustrated by a dotted line under the text.

Step 4 - Insert Chapter Numbers

1. On the Insert menu, click Page Numbers.



2. In the Position list, choose the location for the page numbers.



3. Click Format.



4. Select the Include Chapter Number check box.



5. In the Chapter Starts with Style list, select Heading 1.



6. Select Start At, and select 1 from the list.



7. Click OK twice.

REFERENCES

For additional information, please see the following article in the Microsoft Knowledge Base:

Q212346 WD2000: How to Create a Table of Contents and Index with Field Codes

Additional query words: table contents create chapter numbering text header footer page index hide outline how to

Keywords : kbdta kblayout wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto