WD2000: How to Use AutoText as a Result of a Form Field

• Microsoft Word 2000

SUMMARY

This article describes how to use AutoText as the result of a form field. The procedure uses a drop-down form field that contains an on-exit macro.

MORE INFORMATION

In the example that follows, you will create a form that contains a form field that causes a company's address to be inserted automatically when the user enters a form field and selects a company name. The address will be placed at a bookmark located in an unprotected section of the document.

Creating the On-Exit Macro

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For more information about using the sample code in this article, click the article number below to view the article in the Microsoft Knowledge Base:

Q212536 OFF2000: How to Run Sample Code from Knowledge Base Articles

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Sub DropDownAutoText1()     'This is the name of the macro
   Dim DropResult As String
   ' Get result of the form field.
   DropResult = ActiveDocument.FormFields("DropDown1").Result
   ' UnProtect the document.
   ActiveDocument.UnProtect
   With Selection
      ' Go to location to insert Autotext
      .GoTo What:=wdGoToBookmark, Name:="Mark1"
      ' Insert AutoText name chosen from dropdown list.
      .InsertAfter DropResult
      ' Insert the AutoText.
      .Range.InsertAutoText
   End With
   ' Re-Protect the document.
   If ActiveDocument.ProtectionType = wdNoProtection Then
      ActiveDocument.Protect Type:=wdAllowOnlyFormFields, NoReset:=True
   End If
End Sub 

Creating the Drop-Down Form Field

1. On the View menu, point to Toolbars, and then click Forms.



2. On the Forms toolbar, click Drop-Down Form Field (the third button).



3. Double-click the newly inserted form field. Enter an item name in the Drop-down Item box, and click the Add button. Use items (such as company names) to denote information (such as addresses) to be inserted into other places on the form.



4. Repeat step 3 for each item needed in the Drop-Down list. Then click OK.



5. Right-click the Drop-Down Form Field and click Properties on the shortcut menu.



6. In the Drop-Down Form Field Options dialog box, under Run Macro On in the Exit box, select the macro you created in the Create the On-Exit Macro section of this article. Then click OK.

Creating the AutoText Entries

Placing the Bookmark in the Form

1. On the Insert menu, click Bookmark.



2. Type Mark1 on the Bookmark name line.



3. Click Add.

1. Move the insertion point either above or below the bookmark.



2. On the Insert menu, click Break.



3. In the Break dialog box, click to select Continuous.



4. Click OK.



5. Repeat these steps as needed to place a continuous section break above and below your bookmark as needed.

Protecting the Form

1. On the Tools menu, click Protect document, select the Forms option, and click Sections.



2. In the Section Protection dialog box, clear the check box corresponding to the section where the AutoText will be inserted and click OK twice.



3. Save the Form.

Additional query words: forms result module auto text

Keywords : kbmacro kbdta wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbhowto