WD2000: How to Use a Microsoft Excel Data Source for Mail Merge

ID: Q212314

The information in this article applies to:
  • Microsoft Word 2000

SUMMARY

This article describes three methods to attach a Microsoft Excel data source to a Microsoft Word mail merge main document.


MORE INFORMATION

After you perform step 1 of the mail merge, use one of the following methods in step 2 of the mail merge to attach a Microsoft Excel worksheet.

Method 1: Access Microsoft Excel Worksheet with a Converter

  1. In the Get Data list, click Open Data Source.


  2. Locate and select the Microsoft Excel file. Make sure that the Select Method box in the Open Data Source dialog box is selected.


  3. Click Open.


  4. In the Confirm Data Source dialog box, Select Microsoft Excel Worksheet via Converter.


  5. Click OK.


  6. In the Open Worksheet dialog box, do the following:


    1. Under Open Document in Workbook, select either the Entire Workbook or a particular Sheet of the Workbook.


    2. Under Name or Cell Range you will only be able to select Entire Worksheet.


    3. Click OK.


  7. Click Edit Main Document and continue with the merge process.


Method 2: Access MS Excel Worksheets with DDE

NOTE:Microsoft Excel must already be installed. Using DDE allows Word to see only Worksheet 1. If you want a sheet other than Worksheet 1 as your data source while using the DDE option, start Microsoft Excel first, then open the workbook and move the desired sheet to the first position. To do this, drag the desired sheet to the first position on the sheet tab bar at the bottom of the current workbook. Save and minimize the Microsoft Excel workbook.
  1. In the Get Data list, click Open Data Source.


  2. Locate and select the Microsoft Excel file. Make sure that the Select Method box in the Open Data Source dialog box is selected.


  3. Click Open.


  4. Select MS Excel Worksheets via DDE in the Confirm Data Source dialog box. Click OK.


  5. In the Microsoft Excel dialog box, select the Entire Spreadsheet or Named or Cell Range from the list. Click OK.


  6. Click Edit Main Document and continue with the merge process.


Method 3: Access the Microsoft Excel Files with ODBC

NOTE:The Microsoft Excel ODBC driver must already be installed. Using Microsoft Word 2000 you will see all the tables in the workbook, not just the ones from the first sheet, in the Select Table dialog box.
  1. In the Get Data list, click Open Data Source.


  2. Locate and select the Microsoft Excel file. Make sure that the Select Method box in the Open Data Source dialog box is selected.


  3. Click Open.


  4. Select Microsoft Excel Files via ODBC in the Confirm Data Source dialog box. Click OK.


  5. In the Select Table dialog box, specify the table from the list (which will only show the first worksheet in the workbook) or click Options and select System Tables, and specify the worksheet you want to use. Click OK.


  6. Click Edit Main Document and continue with the merge process.


For additional information, click the article number below to view the article in the Microsoft Knowledge Base:
Q116470 Sheet1 Is the Only Microsoft Excel Sheet Available with Word DDE

Additional query words: mail merge mm mmh xl2000wks xls convert insert datafile data file database base

Keywords : kbdta kbmerge wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbinfo


Last Reviewed: December 9, 1999
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