WD2000: Field in Table Heading Row May Not Be Updated

• Microsoft Word 2000

SYMPTOMS

In a table, if your table heading rows contain fields whose results change on each page (such as PAGE or SEQ fields), Microsoft Word may not update these fields on the second and subsequent pages of your document.

CAUSE

When you add table heading rows to your table, Word repeats the table heading rows at the top of each page. The table heading rows on the second and subsequent pages have special properties; for example, you cannot select them, and if you select the entire document and press F9 to update fields, Word does not update any fields in the table heading rows.

WORKAROUND

To work around this problem, use one of the following methods.

Method 1: Insert Same Fields on Each Page

Method 2: Manually Create Table Headings

1. In your document, cut the table rows that you want to appear at the top of each page.



2. On the View menu, click Header and Footer. In the header window, paste the table rows that you cut in Step 1.



3. On the File menu, click Page Setup, and then click the Margins tab.



4. Type a minus sign (-) before the Top margin setting to make it a negative number. For example, if your Top margin setting is 1", change it to -1". The minus sign sets a fixed top margin that is not pushed down by the header.



5. Under the From edge section, in the Header box, type the top margin minus .19", and click OK. For example, type .81" for a 1" top margin. This measurement is usually correct when you add a single row table to the header that contains a single row of 12-point or smaller text. For a table with additional lines or rows, or larger text, you must adjust the value that you subtract from the top margin setting. You can adjust this setting as necessary.


The following table lists Header settings (under From edge) for common margin values.

                                        Header From
        Top Margin      Change to       Edge Setting
        ----------      ---------       ------------
          2.0"           -2.0"                1.81"
          1.5"           -1.5"                1.31"
          1.0"           -1.0"                 .81"
          0.5"           -0.5"                 .31" 

NOTE: You can specify the Header setting to the hundredth place (for example: .73").


6. Select the paragraph following the table in the header.



7. On the Format menu, click Paragraph and click the Indents and Spacing tab.



8. In the Line Spacing list, click Exactly. In the At box, type 4 pt and click OK. This minimizes the space between the table in the header and the table in the body of your document.



9. On the Header and Footer toolbar, click Close.



10. If the header table contains border formatting, remove the bottom portion of the border by following these steps:



1. Select the table.



2. On the Format menu, click Borders and Shading.



3. On the border diagram (under Preview), click the bottom border to remove the border from the table.



4. Click OK.



11. Switch to Print Layout view so you can check the relationship of the table in the header to the table in the body of the document. Adjust the header From edge value as necessary, using the instructions in Step 5.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

Additional query words: patch picture snapshot wrong result incorrect can't update cannot fields increment increments incrementing next number

Keywords : kbdta kbfield kbtable wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbbug