WD2000: Sending E-mail from Word Exposes Document Revisions

ID: Q220487

The information in this article applies to:
  • Microsoft Word 2000

SYMPTOMS

When you send a document to an e-mail recipient, and

  • you have Track changes while editing turned on,


    • -and-

  • you have Highlight changes on screen turned off,


the edited text, including deletions, appears in the pre-sent and sent e-mail message.


CAUSE

This behavior is by design. When you have Track changes while editing turned on and Highlight changes on screen turned off, Word automatically turns on Highlight changes on screen when sending e-mail to remind you that you are sending a document with revisions you have neither accepted nor rejected.


RESOLUTION

To send an e-mail message from Word without viewable revisions, use one of the following methods:

Method 1: Clear the "Highlight changes on screen" check box.

  1. Create the e-mail message in Word.


  2. Click into the body of the e-mail message.


  3. On the Tools menu, point to Track Changes and then click Highlight Changes.


  4. Click to clear the Highlight changes on screen check box.


  5. Click OK.


Method 2: Accept or reject changes before creating the e-mail message.

You can accept or reject your changes before creating the e-mail message. To do this, on the Tools menu, point to Track Changes and then click Accept or Reject Changes.

For more information about tracking changes, click Microsoft Word Help on the Help menu, type track changes in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.


MORE INFORMATION

For more information about using e-mail in Word, click Microsoft Word Help on the Help menu, type e-mail in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.


For more information about accepting or rejecting changes, click Microsoft Word Help on the Help menu, type accept or reject changes in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words: red blue squiggly line edited changed revised marks revisions added altered show hide visible hidden email

Keywords : kbdta wd2000
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbprb


Last Reviewed: July 19, 1999
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