WD: No Way to Cross-reference a Numbered Item in a Numbered List

ID: Q110016

The information in this article applies to:

Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SYMPTOMS

When you number a list by clicking the Numbering button on the Formatting toolbar, or by clicking Bullets and Numbering on the Format menu, the items on the list do not appear in the Cross-reference dialog box.

For example, if you typed the following steps and numbered them with the Numbering button, none of the steps are visible anywhere in the Insert Cross-Reference dialog box.

Break the eggs into a bowl.

Beat them with a fork. If you bought pre-beaten, pre- seasoned eggs, skip to step 4.

Add seasoning.

Heat butter in a skillet.

Pour the eggs into the skillet.

NOTE: The reference in step 2 to step 4 must be typed manually.

WORKAROUND

To have Word suggest user-typed paragraphs in the Insert Cross-references dialog box, follow these steps:

Highlight the list to select it.

Remove the numbering by clicking the Numbering button on the Formatting toolbar.

On the Format menu, click Style.

In the list of Styles, click Heading 1. Click Apply.

On the Format menu, click Heading Numbering.

Select any heading style in the top row of examples. Click OK.

Now when you place your insertion point where you want a cross-reference, and you click Cross-reference on the Insert menu, all the items on the list appear when you click Heading in the Reference Type list.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. This problem was corrected in Microsoft Word 97 for Windows and Word 98 Macintosh Edition.

Additional query words:

Keywords : winword macword word6 kbformat
Version : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform : MACINTOSH WINDOWS
Issue type : kbbug