WD: Using Headers and Footers with Master Documents
ID: Q113934
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The information in this article applies to:
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Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
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Microsoft Word for Windows 95, versions 7.0, 7.0a
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Microsoft Word for the Macintosh, versions 6.0, 6.0.1
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Microsoft Word 98 Macintosh Edition
SUMMARY
By using the master document feature in Word, you can have many
subdocuments contained within a master document. This article has some
examples that show the possible combinations of headers and footers in
master documents and subdocuments and how they interact with each other.
MORE INFORMATIONDocument Design Example 1
Master Document:
- Different First Page: selected
- First Header: "master first header"
- First Footer: "master first footer"
- Header: "master header"
- Footer: "master footer"
Subdocument 1:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: blank
- Footer: blank
Subdocument 2:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: blank
- Footer: blank
Result:
|----------| |----------|
| master | | master |
| first | | header |
| header | | |
| | | |
| master | | |
| first | | master | Master Document
| footer | | footer |
|----------| |----------|
page 1 page 2
|----------| |----------| |----------|
| master | | master | | master |
| first | | header | | header |
| header | | | | |
| | | | | | Subdocument 1
| master | | | | |
| first | | master | | master |
| footer | | footer | | footer |
|----------| |----------| |----------|
page 3 page 4 page 5
|----------| |----------| |----------|
| master | | master | | master |
| first | | header | | header |
| header | | | | |
| | | | | | Subdocument 2
| master | | | | |
| first | | master | | master |
| footer | | footer | | footer |
|----------| |----------| |----------|
page 6 page 7 page 8
Explanation:
If the subdocuments do not have headers, footers, first headers, or first
footers, the corresponding elements of the master document will appear. For
example, the first header of the subdocument is the same as the first
header of the master document.
The header of the subdocument is the same as the header of the master
document. The first footer of the subdocument is the same as the first
footer of the master document, and the footer of the subdocument is the
same as the footer of the master document.
Document Design Example 2
Master Document:
- Different First Page: selected
- First Header: "master first header"
- First Footer: "master first footer"
- Header: "master header"
- Footer: "master footer"
Subdocument 1:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 1 header"
- Footer: blank
Subdocument 2:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 2 header"
- Footer: blank
Result:
|----------| |----------|
| master | | master |
| first | | header |
| header | | |
| | | |
| master | | |
| first | | master | Master Document
| footer | | footer |
|----------| |----------|
page 1 page 2
|----------| |----------| |----------|
| master | | SubDoc 1 | | SubDoc 1 |
| first | | header | | header |
| header | | | | |
| | | | | | Subdocument 1
| master | | | | |
| first | | master | | master |
| footer | | footer | | footer |
|----------| |----------| |----------|
page 3 page 4 page 5
|----------| |----------| |----------|
| master | | SubDoc 2 | | SubDoc 2 |
| first | | header | | header |
| header | | | | |
| | | | | | Subdocument 2
| master | | | | |
| first | | master | | master |
| footer | | footer | | footer |
|----------| |----------| |----------|
page 6 page 7 page 8
Explanation:
The same basic rules apply as in example 1, except that if the subdocument
has any headers or footers, those headers or footers specific to that
subdocument take precedence over the master document headers and footers.
Any headers or footers that remain blank in the subdocument take on the
attributes of the corresponding master document header, footer, first
header, or first footer.
Document Design Example 3
Master Document:
- Different First Page: selected
- First Header: "master first header"
- First Footer: "master first footer"
- Header: none
- Footer: none
Subdocument 1:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 1 header"
- Footer: blank
Subdocument 2:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 2 header"
- Footer: blank
Result:
|----------|
| master |
| first |
| header |
| |
| master |
| first | Master Document
| footer |
|----------|
page 1
|----------| |----------| |----------|
| master | | SubDoc 1 | | SubDoc 1 |
| first | | header | | header |
| header | | | | |
| | | | | | Subdocument 1
| master | | | | |
| first | | | | |
| footer | | | | |
|----------| |----------| |----------|
page 2 page 3 page 4
|----------| |----------| |----------|
| master | | SubDoc 2 | | SubDoc 2 |
| first | | header | | header |
| header | | | | |
| | | | | | Subdocument 2
| master | | | | |
| first | | | | |
| footer | | | | |
|----------| |----------| |----------|
page 5 page 6 page 7
Explanation:
In the subdocuments, the first headers are the same as the master
document's first header since the subdocuments do not have a first header.
The same is true of the subdocument's first footer.
Each of the subdocuments has a header, so the individual subdocument header
takes precedence and becomes the header for subdocument it appears in. The
subdocuments do not have footers, so the master document's footer should
appear, but it doesn't exist (and is therefore blank).
Document Design Example 4
Master Document:
- Different First Page: not selected
- First Header: doesn't exist
- First Footer: doesn't exist
- Header: "master header"
- Footer: "master footer"
Subdocument 1:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 1 header"
- Footer: blank
Subdocument 2:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 2 header"
- Footer: blank
Result:
|----------|
| master |
| header |
| |
| |
| |
| master | Master Document
| footer |
|----------|
page 1
|----------| |----------| |----------|
| | | SubDoc 1 | | SubDoc 1 |
| | | header | | header |
| | | | | |
| | | | | | Subdocument 1
| | | | | |
| | | master | | master |
| | | footer | | footer |
|----------| |----------| |----------|
page 2 page 3 page 4
|----------| |----------| |----------|
| | | SubDoc 2 | | SubDoc 2 |
| | | header | | header |
| | | | | |
| | | | | | Subdocument 2
| | | | | |
| | | master | | master |
| | | footer | | footer |
|----------| |----------| |----------|
page 5 page 6 page 7
Explanation:
The subdocuments do not have a first header, so the first header of the
master document should appear, but the first header doesn't exist (and is
therefore blank). The same is true of the subdocument's first footers.
Since the subdocuments have individual headers, the headers take precedence
and become the headers for the subdocuments they appear in. Since the
subdocuments do not have footers, the footer of the master document appears
in the subdocuments.
Document Design Example 5
Suppose you have the document configuration shown in example 4. You might
assume that the master document acts like a "container" document, and any
blank footers in the subdocuments will get the master document's footer
whether the footers in the subdocument are footers or first footers. This
will not happen. You will get the results shown in example 4.
If you have a one-page master document and you have subdocuments with
Different First Pages and you want all of the pages to have the master
document's footer, follow these steps:
- Create a two-page master document.
- In the master document, select Different First Page.
- Enter the desired headers in the first header and the header of the
master document.
- Enter the desired footers in the first footer and the footer of the
master document.
- Delete the page break in the master document, making it one page. The
master document will show the first header and first footer information,
but the header and footer information will still remain, even though it
is not shown.
This is the document configuration:
Master Document:
- Different First Page: selected
- First Header: "master header"
- First Footer: "master footer"
- Header: "master header" (although there is no second page)
- Footer: "master footer" (although there is no second page)
Subdocument 1:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 1 header"
- Footer: blank
Subdocument 2:
- Different First Page: selected
- First Header: blank
- First Footer: blank
- Header: "SubDoc 2 header"
- Footer: blank
Result:
|----------|
| master |
| header |
| |
| |
| |
| master | Master Document
| footer |
|----------|
page 1
|----------| |----------| |----------|
| master | | SubDoc 1 | | SubDoc 1 |
| header | | header | | header |
| | | | | |
| | | | | | Subdocument 1
| | | | | |
| master | | master | | master |
| footer | | footer | | footer |
|----------| |----------| |----------|
page 3 page 4 page 5
|----------| |----------| |----------|
| master | | SubDoc 2 | | SubDoc 2 |
| header | | header | | header |
| | | | | |
| | | | | | Subdocument 2
| | | | | |
| master | | master | | master |
| footer | | footer | | footer |
|----------| |----------| |----------|
page 6 page 7 page 8
Explanation:
Because there is no first header for the subdocument, the first header of
the master document appears in the subdocument. The first header of the
master document is not shown, but it still exists, so it becomes whatever
the first header of the master document was. The same is true of the first
footer of the master document.
Because the subdocument has a header, it takes precedence over the master
document header. Because the subdocument has no footer, the master
document's footer appears in the subdocument. The effect of the master
document's footer appearing throughout the document occurs because the
master document's first footer and footer contain the same text.
Additional query words:
insert
Keywords : kbdta wordnt word8 macword98 winword ntword macword word6 word7 word95
Version : MACINTOSH:6.0,6.0.1,98; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform : MACINTOSH WINDOWS
Issue type : kbinfo
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