WD: Creating Foldover Booklets in Word for Windows

ID: Q120778

The information in this article applies to:

Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 97 for Windows

SUMMARY

Word does not have a built-in method for printing booklets whose pages are not laid out continuously. This ability is necessary to print pages that will be folded and stapled together to form a landscape brochure.

For example, a pamphlet composed of two sheets of paper and totaling eight pages when folded and stapled must be printed with the following layout:


       page 1         page 2         page 3         page 4
    -----------    -----------    -----------    -----------
   | p8  .  p1 |  | p2  .  p7 |  | p6  .  p3 |  | p4  .  p5 |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
    -----------    -----------    -----------    -----------

Word 97 for Windows

You may easily accomplish a booklet type of layout by using a new feature in Word 97 called linked textboxes. Linked textboxes are two or more textboxes formatted such that the text flows from one textbox to the next.

You could create 2 textboxes per page, corresponding to each page of the pamphlet. You can then link the textbox for pamphlet page 1 to the textbox for pamphlet page 2, and so on for each page in the pamphlet. Once this is done, you may start your typing in textbox 1 and it will automatically flow into the correct textboxes (pamphlet pages) as needed.

See the reference section of this article for resources on linked textboxes.

Word 6.0 for Windows

Microsoft ships an application note(WD1025 Supplemental Macros for Word 6.0 for Windows) of WordBasic samples that contains a Fold-over-book macro. Although it will not operate if tables are contained within the document, it will adjust large documents and add page numbers in the footers.

NOTE: This was created to run properly in Word 6.0 for Windows. It will not operate in Word 2.x for Windows and was not tested for Word 7.0 or Word 97 for Windows.

RESOURCES

For more information about linking textboxes, please see the following articles in the Microsoft Knowledge Base:

Q157544 WD97: Cannot Link More Than 32 Text Boxes

Q159942 WD97: General Information about Text Boxes and Frames in Word 97

For more information on Linking Text Boxes:

Click the Office Assistant, type "How do I link text boxes?", and then click Search. Click the topic "Flow text to another part of my document with linked text boxes".

For more information about "WD1025: Supplemental Macros for Word 6.0 for Windows", please see the following article in the Microsoft Knowledge Base:

Q123606 WD6X: Supplemental Macros for Word 6.0 for Windows Available

Additional query words: winword2 two-up two up double-sided brochure 7.0 word95 add-on pamphlet 2x4 folder 2-up word7 word6 winword wopr foldover creating books bookfold fold-overbooklet book fold wd1025 create how word97 word8 8.0

Keywords : kbformat
Version : WINDOWS:2.0,2.0a,2.0a-CD,2.0b,2.0c,6.0,6.0a,6.0c,7.0,7.0a,97
Platform : WINDOWS
Issue type : kbhowto