WD: Address Position Not Retained on Mail Merge Envelopes
ID: Q122450
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The information in this article applies to:
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Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
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Microsoft Word for Windows 95, versions 7.0, 7.0a
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Microsoft Word for Windows NT, version 6.0
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Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
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Microsoft Word 98 Macintosh Edition
SYMPTOMS
If you specify an exact position for the return address or delivery address
while creating a mail merge envelope, this formatting is not retained in
the main document.
WORKAROUND
To work around this problem, use any of the following methods.
Method 1
Edit the main document, which contains the envelope formats, and modify the
frame surrounding the addresses. To do this, follow these steps:
- Click the address text to see the frame.
- On the Format menu, click Frame.
- Modify the horizontal and vertical positions of the frame to the
position you want.
- Click OK to return to the main document.
Method 2
Edit the main document, remove the frame, and reformat the text. To do
this, follow these steps:
- Click the address text to see the frame.
- On the Format menu, click Frame.
- Click Remove Frame.
- Select the address text and directly apply paragraph formatting to
indent or position the text correctly.
Method 3
Create the main document in the following manner:
- On the Tools menu, click Envelopes And Labels.
- Select the Envelopes tab.
- Click Options.
- Modify the From Left and From Top settings for the delivery and
return address.
- Click OK.
- Click Add to Document.
- On the Tools menu, click Mail Merge.
- In the Mail Merge Helper dialog box, click Create (under Main
Document).
- Select Form Letters.
- Under Data Source, click Get Data, attach your data file, and
then click Active Window.
- Click Edit Main Document.
- Position your insertion point in the frame and choose the Insert Merge
Field button on the Mail Merge toolbar to select the appropriate
mergefields you want to insert.
- After your main document is set up, merge to a new document or to the
printer.
NOTE: You can save this document as a template and use it for subsequent
merges.
STATUS
Microsoft has confirmed this to be a problem in the versions of Microsoft
Word for Windows listed above.
Additional query words:
mailmerge print merge envelopes incorrect wrong change document
Keywords : kbualink97 winword kbmerge macword word6 word7 word95
Version : MACINTOSH:6.0,6.0.1,6.0.1a,98; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a; winnt:6.0
Platform : MACINTOSH WINDOWS winnt
Issue type : kbbug
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