WD: Inserting Caption Changes Existing Caption Heading Style

• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 98 Macintosh Edition
• Microsoft Word 97 for Windows

SYMPTOMS

When you insert a caption in a document that includes chapter numbering and that is associated with a heading style, all captions are reset to reflect the heading numbering associated with the last heading style you selected.

For example, when you define the first caption as Figure 1-1 using the Heading 1 style, and then create the second caption as Figure A-1 using the Heading 2 style, the second caption you create overwrites the first caption. You now have captions labeled Figure A-1 and Figure A-2.

CAUSE

When you select the Include Chapter Numbers and Chapter Starts With Style options, Word replaces the existing captions with new ones, modifying all captions to be based on the same heading style.

WORKAROUND

When you have finished adding all captions to your document, follow these steps to correct them:

1. Press ALT+F9 (Windows) or OPTION+F9 (Macintosh) to view Field Codes. The caption should like something like this:

   
         Figure {STYLEREF 2 \n}-{SEQ Figure \* ARABIC} 




2. For those captions you want to associate with the heading level 1 style, change the 2 to a 1, so that the caption field looks like this:

   
         Figure {STYLEREF 1 \n}-{SEQ Figure \* ARABIC} 




3. Press F9 to update the field.



4. Press ALT+F9 (Windows) or OPTION+F9 (Macintosh) to turn off Field Codes view.

STATUS

We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

For additional information on problems with captions in Word, please see the following article in the Microsoft Knowledge Base.

Q126081 Reset Switch in Caption Doesn't Work with Chapter Numbers

Additional query words: Styles Headings Table

Keywords : kbfield
Version : WINDOWS:6.0,6.0a,6.0c,7.0,7.0a,97;MACINTOSH:6.0,6.0.1,6.0.1a,98
Platform : MACINTOSH WINDOWS
Issue type : kbbug kbhowto