WD: How to Add Rows to Invoice and Purchase Order Templates

ID: Q144855

The information in this article applies to:

Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SUMMARY

This article describes how to add rows to the Invoice.dot and Purchord.dot templates (Invoice and Purchase Order templates if you are using Microsoft Word for the Macintosh).

MORE INFORMATION

To add rows to these templates, follow these steps:

On the File menu, click Open.

Open the template (Invoice.dot or Purchord.dot for Word for Windows; Invoice or Purchase Order for Word for the Macintosh).


    Version of Word         Location of template files
    ----------------------------------------------------------

    6.x for Windows         Winword\Template
    7.x for Windows 95      MSOffice\Templates\Other Documents
    6.x for the Macintosh   Microsoft Word 6:Templates

On the Tools menu, click Unprotect Document.

Position your insertion point in the last row of the table (the row just before the Subtotal row).

On the Table menu, click Select Row.

On the Format menu, click Borders And Shading.

On the Borders tab, use the Borders sample diagram to cancel the the bottom border selection.

Click OK.

With this row still selected, click Copy on the Edit menu.

Select the Subtotal row. On the Edit menu, click Paste Rows.

Double-click the Form field in the first cell (in the Quantity column). The Text Form Field Options dialog box appears.

In the Bookmark Name box, under Field Settings, type Quantity_8. If you are adding more than one row, type the next consecutive number.

In the Purchase Order template, there is also a Unit column. Double- click this form field. Name the Bookmark Unit_8.

Double-click the form field in the next cell. In the Bookmark Name box, type Description_8.

Double-click the form field in the next cell. In the Bookmark Name box, type Price_8.

For the Invoice template, follow these steps:
1. Double-click the last form field.
2. Type Amount_8 for Bookmark Name.
3. The Expression box shows:
  =PRODUCT(A8,C8)
  Change this to:
  =PRODUCT(A9,C9)
  These cell numbers represent the quantity and price for the current row.
For the Purchase Order template, follow these steps:
1. Double-click the last form field.
2. Type Amount_8 for Bookmark Name.
3. The Expression box shows:
  =PRODUCT(A8,D8)
  Change this to:
  =PRODUCT(A9,D9)
  These cell numbers represent the quantity and price for the current row.
If you need to add more rows, repeat steps 9 through 16, incrementing the bookmark number for all form fields for each consecutive row.

If you do not want to add more rows, select the last row that you created and click Borders And Shading on the Format menu.

In the Borders folder, use the Borders diagram to select the bottom border.

Use the appropriate procedure for the template you are using.

For the Invoice template:
1. Double-click the Total Due form field.
2. Modify the calculation by adding the number of rows that have been added to the existing values. If you added two rows, then add two to the numbers, for example:
For the Purchase Order template:

Double-click the Total Due form field.

Modify the calculation by adding the number of rows that have been added to the existing values. If you added two rows, then add two to the numbers, for example

=SUM(E11,E12,E13,E14)

On the Tools menu, click Protect Document. In the Protect Document For area, click Forms. Click OK.

Click the Save button. Close the file.

The template will contain additional rows.

Additional query words: bad parameter wordbasic error err msg templates wizards winword kbhowto 8.0 8.00

Keywords : kbtemplate word8 macword word6 word7 word95
Version : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a
Platform : MACINTOSH WINDOWS
Issue type : kbhowto kbinfo