WD97: Revision Marks Displayed/Printed in Wrong Location

• Microsoft Word 97 for Windows

SYMPTOMS

If the "Track changes while editing" option is selected in the Highlight Changes dialog box, revision bars (also called "changed lines") may be displayed or printed in an unexpected location. There are four forms of this problem:

Case 1:

The revision marks are printed in the right margin if the Mirror Margins check box is not selected in the Page Setup dialog box.

Right border revision marks appear on the left side of text in normal and outline views.

If text or table cells extend into the margins (as with a negative left or right paragraph indent), the revision marks are printed over the top of the text that extends into the margins.

When a document is formatted with multiple columns and you specify left border revision marks, the revision marks appear to the left of each column but are printed along the left edge of the page (instead of being printed along the left side of the edited column).

When a document is formatted with multiple columns and you specify right border revision marks, the revision marks appear to the right of each column but are printed along the right edge of the page.

CAUSE/WORKAROUND/STATUS

Case 1 (Border prints in wrong margin)

Cause

This problem occurs if the Mirror Margins option is not selected.

Workarounds

Method 1:

Use a left or right border instead of an outside border. (To locate the border options, click Options on the Tools menu and select the Track Changes tab. Under Changed Lines, select the type of border you want to use to mark the revisions.)

The drawback to using this method is that Word displays and prints the border in the same margin throughout the entire document.

Method 2:

Use a right border and print the odd pages. Then, use a left border and print the even pages. To do this,

1. On the Tools menu, click Options, and click the Track Changes tab.



2. Under Changed lines, select Right Border from the Mark box and click OK.



3. Print the odd pages. (At the bottom of the Print dialog box, select Odd Pages, and then click OK.)



4. On the Tools menu, click Options, and click the Track Changes tab.



5. Under Changed lines, select Left Border from the Mark box and click OK.



6. Print the even pages. (At the bottom of the Print dialog box, select Even Pages, and then click OK.)

Status

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

Case 2 (Right revision marks appear on left)

Cause

Word displays right revision marks on the right side of a document in page layout view and print preview, which are designed to display text the way it will be printed. In normal and outline views, Word displays revision marks to the left of the text to make editing easier.

Resolution

To view the right revision marks, switch to page layout view or print preview.

Case 3 (Revision marks print over text in margin)

Workaround

Modify the text so that it does not extend into the margin.

Status

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

Case 4 (Revision lines print only along left column)

Workaround

There is no workaround currently available.

Status

Microsoft is researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

For information about how to do this in earlier versions of Word, please see the following article in the Microsoft Knowledge Base:

Q126930 Revision Bars Display and Print in Wrong Location

Additional query words: 8.0 word8 word97 incorrect revision bars

Keywords : kbualink97
Version : :
Platform : WINDOWS
Issue type :