WD: How to Format "Margins" Within a Table Cell or Label
ID: Q176539
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The information in this article applies to:
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Microsoft Word 97 for Windows
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Microsoft Word 98 Macintosh Edition
SUMMARY
In Word, to position text within a label, each label or cell "margin" can
be adjusted by setting left and right indents and spacing before and after
the text.
This article assumes you have already created a label sheet and saved it
as a template.
For additional information on creating custom labels in Word, please see
the following article in the Microsoft Knowledge Base:
Q142965 How to Create and Save Custom Labels in Word
MORE INFORMATION
In these instructions, "cell" refers to the label on the label sheet
and "table" refers to the label sheet itself.
Positioning Text Within a Single Cell
To position text in a single cell in a table, follow these steps:
- Create a new document based on your label template.
- Position the insertion point in the first paragraph of the first cell.
- Type the first line of address text.
- On the Format menu, click Paragraph.
- Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word. If desired, type a measurement
for the right edge of the cell; this is usually not required.
- Under Spacing Before, type (in inches or points) the desired distance
from the top edge of the cell to the first line of text.
- Click OK, and then press ENTER.
- To remove the spacing before on the second paragraph, click Paragraph
on the Format menu. Under Spacing Before, change the value to 0 pt and
then click OK.
NOTE: Spacing Before should only be applied to the first line of the
cell so that no spacing appears between the lines of the address.
- Type the remaining lines of the address.
Positioning Text Within Every Cell
The following steps explain how to position text within every cell of
the whole table, depending on your version of Word:
Word 97 for Windows
- Create a new document based on your label template. To turn on
paragraph marks, follow these steps:
- On the Tools menu, click Options. Select the View tab and under
Nonprinting Characters, click to select All.
- Click OK.
- Position the insertion point in the first paragraph of the first cell.
- On the Format menu, click Style, and then click New.
- In the Name box, type Rest of Label.
For Style For Following Paragraph, select the "Rest of Label" style.
- Click Format, and then select Paragraph from the list.
- Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word of the address. Click OK.
NOTE: If you plan to use these styles in other label documents, select
the "Add To Template" check box. This new style will be available
for use in any other document based on the current template.
- Click OK.
- Click New, and type the name First Line of Label. For Style for Following Paragraph, select the
"Rest of Label" style.
- Click Format, and then select Paragraph from the list.
- Under Indentation Left, type (in inches) the desired distance from the
left edge of the cell to the first word of the address. Under Spacing
Before, type (in inches or points) the desired distance from the top
edge of the cell to the first line of text. Click OK.
- If desired, select the Add To Template check box. (See the NOTE after
step 6.) Click OK, and then click Apply.
- On the Edit menu, click Select All.
- In the Style box, select First line of Label.
- Click somewhere in the document to deselect the selection and save the
document.
The first paragraph of each cell of the table or label should now be
formatted with the First Line of Label style. Once you begin to type the
address information, the remaining address lines will be formatted with the
Rest Of Label style.
Word 98 Macintosh Edition
- Create a new document based on your label template, turn on
paragraph marks by:
- On the Tools menu, click Preferences. Select the View tab and
under Nonprinting Characters, click to select All.
- Click OK.
- Position the insertion point in the first paragraph of the first
cell.
- On the Format menu, click Style, and then click New.
- In the Name box, type Rest of Label.
- Click Format, and then select Paragraph from the list.
- Under Indentation Left, type (in inches) the desired distance from
the left edge of the cell to the first word of the address. Click
OK.
NOTE: If you plan to use these styles in other label documents,
select the "Add To Template" check box. This new style will be
available for use in any other document based on the current
template.
- Click OK.
- Click New, and type the name First Line of Label. For Style for Following Paragraph, select the
Rest of Label style.
- Click Format, and then select Paragraph from the list.
- Under Indentation Left, type (in inches) the desired distance from
the left edge of the cell to the first word of the address. Under
Spacing Before, type (in inches or points) the desired distance
from the top edge of the cell to the first line of text. Click OK.
- If desired, select the Add To Template check box. See NOTE above.
Click OK.
- Click Apply.
- On the Edit menu, click Select All.
- In the Style box, select First line of Label.
- Click somewhere in the document to deselect the selection and save
the document.
The first paragraph of each cell of the table or label should now be
formatted with the 'First Line of Label' style. Once you begin to type
the address information, the remaining address lines will be formatted
with the 'Rest of Label' style.
For additional information about this situation in earlier versions of
Word, please see the following article in the Microsoft Knowledge Base:
Q142966 WD: How to Format Margins Within a Table Cell or Label
Additional query words:
formatting space spacing layout macword 98
Keywords : kblayout
Version : :; MACINTOSH:98
Platform : MACINTOSH
Issue type : kbhowto
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