Recorded Macro to Print Merge to Printer Requires SendKeys

ID: Q187637

The information in this article applies to:

Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
Microsoft Word for Windows NT, version 6.0
Microsoft Word for Windows 95, versions 7.0, 7.0a

SUMMARY

In order to use a macro to send a merged a document directly to the printer, the macro must include the SendKeys macro command. Without the SendKeys macro command, the Print dialog box remains on the screen.

MORE INFORMATION

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http://www.microsoft.com/support/supportnet/refguide/

Word 6.x, 7.x

Add a SendKeys statement to send the {ENTER} key to the Print dialog box. The SendKeys statement should precede the MailMergeToPrinter statement, as in the following example:


Sub MAIN
   SendKeys "{enter}"
   MailMergeToPrinter
End Sub

If you don't need to send the document directly to the printer, you can merge it to a new document and then print it. The following sample macro merges to a new document, prints the document, and then closes the document:


Sub MAIN
   MailMergeToDoc
   FilePrint
   FileClose 2
End Sub

Word 2.x

If a macro is recorded to merge a document to the printer, the macro has the following commands (there may be different values for the parameters, depending on your choices in the dialog boxes):


Sub MAIN
   FilePrintMerge .MERGERECORDS = 0, .From = "", \ 
   .To = "", .PRINT
   FilePrint .Type = 0, .NumCopies = "1", .Range = 0,\ 
   .From = "", .To = "", .Reverse = 0, .Draft = 0,\ 
   .UpdateFields = 0, .PaperFeed = 8, .Summary = 0, \ 
   .Annotations = 0, .ShowHidden = 0, .ShowCodes = 0,\ 
   .FileName = ""
End Sub

NOTE: The backward slashes (\) indicate the command is continued on the next line. Do not include the backward slashes in your macro.

For the macro to work correctly, you must insert the following command before the FilePrintMerge command:




SendKeys "{enter}", -1

Multiple Copies:

If you want to print more than one copy of your merged document, use the following SendKeys command to modify the Copies box in the Print dialog box:


SendKeys "N{ENTER}", -1

NOTE: "N" is the number of copies you want to print.

References

"Microsoft Word for Windows Technical Reference," pages 88-90
"Microsoft Word for Windows and OS/2 Technical Reference," pages 251-253

Additional query words: appears automatic

Keywords : kbprint kbdta kbdtacode wordnt kbmacroexample winword kbmerge ntword macword word6 winword2 word7
Version : WINDOWS:2.0,2.0a,2.0a-CD,2.0b,2.0c,6.0,6.0a,6.0c,7.0,7.0a; winnt:6.0
Platform : WINDOWS winnt
Issue type : kbhowto