WD: Word Ignores First Record in Excel Data Source

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows 95, versions 7.0, 7.0a

SYMPTOMS

When you perform a mail merge using a Microsoft Excel data source that does not contain a header row, and you attach a separate header document, Microsoft Word ignores the first row of data from the Excel data file. As a result, if the first row in the Excel worksheet contains a data record, this record is not merged.

CAUSE

This problem occurs when you are performing a mail merge via a DDE connection with a Microsoft Excel Worksheet as your data.

WORKAROUND

In Microsoft Windows, this problem does not occur when you use the Microsoft Excel Worksheet via an Excel Converter method or ODBC method.

This problem also does not occur when you use other types of data sources.

To work around this problem, use any of the following methods.

Method 1

1. In the Mail Merge Helper, when you click Open Data Source (Get Data under Data Source), click Confirm Conversions (Word 6.x) or Select Method (Word 7.x).



2. Select the file you want to Open and then click OK or click Open.



3. When the Confirm Data Source dialog box appears, select Microsoft Excel Worksheet via Converter (*.xls, *.xlw).



4. Click OK.

Method 2

Method 3

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

Additional query words: excel xl datafile dde dynamic exchange converter field missing one initial

Keywords : kbdta winword kbmerge ntword macword word6 word7 word95
Version : MACINTOSH:6.0,6.0.1,6.0.1a; WINDOWS:6.0,6.0a,6.0c,7.0,7.0a; winnt:6.0
Platform : MACINTOSH WINDOWS winnt
Issue type : kbbug