WD95: How to Export a Word Table to a Database or Spreadsheet Application
ID: Q243279
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The information in this article applies to:
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Microsoft Word for Windows 95, versions 7.0, 7.0a
SUMMARY
Microsoft Word does not allow you to directly save your Word document as a Microsoft Excel, Lotus 1-2-3, dBase, or other database or spreadsheet file. This article provides the steps for converting your Word table into a file format that can be easily imported into a database or spreadsheet application.
MORE INFORMATION
To export information from a Word table to your particular spreadsheet or database, use one of the following methods:
NOTE: These procedures assume that your Word document only contains a table that you want to import into either a database or a spreadsheet application. If your Word document contains other text outside the Word table, you may get unwanted results.
Method 1: Save Using the Text with Layout Converter
NOTE: This method saves a copy of your Word document containing a table into a fixed-width delimited text file. Make sure that the application you want to import this file into is capable of importing this type of file format.
- Open your Word document that contains the table you want to import into a database or spreadsheet application.
- On the File menu, click Save As.
- In the Save As dialog box, change the Save as type box to Text with Layout (*.ans) and click Save.
NOTE: You may also want to rename your file to a new file name before you click Save. Your new file will have the *.ans file extension.
Your database or spreadsheet application should now import your file as a fixed-width delimited text file.
Method 2: Convert Your Word Table to Text
- Determine which field delimiting character your spreadsheet or database software recognizes when importing ASCII or ANSI text files.
- In Word, place the insertion point inside a cell of the table. On the Table menu, click Select Table.
- On the Table menu, click Convert Table to Text.
- In the Convert Table to Text dialog box, click either Tabs or Commas, based on the delimiter your spreadsheet or database application accepts, and then click OK.
- On the File menu, click Save As. Change the Save as type box to Text Only (*.txt) and click Save.
NOTE: You may also want to rename your file to a new file name before you click Save. Your new file will have the *.txt file extension.
- If Word prompts you with the following message when you close the file, click No:
This document contains formatting that cannot be saved in text format. Do you want to save changes to <filename.txt>?
Your database or spreadsheet application should now import your new file as a tab-delimited or comma-delimited text file.
Additional query words:
Keywords : kbdta word7 word95
Version : WINDOWS:7.0,7.0a
Platform : WINDOWS
Issue type : kbhowto
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