WD: Using INCLUDE and LINK Fields with Word for Windows
ID: Q78400
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The information in this article applies to:
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Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
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Microsoft Word for Windows 95, versions 7.0, 7.0a
SUMMARY
In Microsoft Word for Windows, if you want to insert data that is unlikely
to change into a document from another application, you can use the INCLUDE
field (or INCLUDETEXT field in Word 6.x-7a). However, if the data is likely
to need updating frequently, using dynamic data exchange (DDE) ensures that
your document includes the most current information. The type of data you
import determines which field is best to use. If the data is continually
updated, such as stock information or charts from Microsoft Excel, use the
LINK field with the \a switch (this switch updates the field
automatically). If the data changes less frequently, use the LINK field
without the \a switch and manually update the field.
MORE INFORMATION
The syntax for these three fields is similar. Compare the following:
{LINK class-name file-name [place-reference] [format] [automatic]}
{LINK class-name file-name [place-reference] [format]}
{INCLUDE file-name [place-reference] [switches] [convert]}
{INCLUDETEXT file-name [place-reference] [switches] [convert]}
class-name This is a description of the data being linked, for
example, ExcelWorksheet. These names can be found
in the [Embedding] section of the Win.ini file.
file-name This indicates the name of file being referenced,
for example, C:\\EXCEL\\Sheet1.XLS.
place-reference This is an optional reference to a specific area in
the file, such as R1C1.
You can use either of the following two methods to insert a field:
Method 1
- Position the insertion point at the location where you want the
linked item to appear.
- Press CTRL+F9 to insert the field characters ({}).
- Within the field characters, type the field command and the
arguments you want to use, as in the following examples:
LINK ExcelChart Excel C:\\Excel\\Chart1.xlc \p \a
LINK ExcelChart Excel C:\\Excel\\Chart1.xlc \p
INCLUDE C:\\Excel\\Sheet1.xls (Word 1.x-2.x)
INCLUDETEXT C:\\Excel\\Sheet1.xls (Word 6.x-7a)
- To display the field results, select the field, and press F9 (the
update field key).
Method 2
- Position the insertion point at the location where you want the
linked item to appear.
- In the Insert menu, click Field.
- Select LINK or INCLUDE (INCLUDETEXT in Word 6.x-7a) from the Insert
Field Type box.
- In the Field Code box, position the insertion point to the right of
the inserted field and type the following:
ExcelChart Excel C:\\Excel\\Chart1.xlc (if you selected LINK)
-or-
C:\\Excel\\Document1.xls (if you selected INCLUDE or INCLUDETEXT)
- Click OK.
- To display the field results, select the field, and press F9.
REFERENCES
"Microsoft Word for Windows User's Guide," pages 383, 686-690, 751-752.
Additional query words:
braces include text
Keywords : word8 kbfield winword word6 winword2 word7 word95
Version : WINDOWS:2.0,2.0a,2.0a-CD,2.0b,2.0c,6.0,6.0a,6.0c,7.0,7.0a
Platform : WINDOWS
Issue type : kbhowto