WD97: Caption with Chapter Numbering Reset to 1

ID: Q160915

The information in this article applies to:

Microsoft Word 97 for Windows

SYMPTOMS

Captions that include Chapter Numbers are reset to 1 following text formatted with any Heading style.

For example


   This is the caption numbering expected: Heading 1 text
                                                Figure 1-1

                                           Heading 2 text
                                                Figure 1-2

   This is the caption numbering received: Heading 1 text
                                                Figure 1-1

                                           Heading 2 text
                                                Figure 1-1 <--- problem

RESOLUTION

To correct this problem, install Microsoft Word 97 Service Release 1 (SR- 1). Note, this problem will still occur with Heading 9 sytles in SR-1.

WORKAROUND

The Caption command on the Insert menu inserts a field similar to the following:

Figure {STYLEREF 1 \s}-{SEQ Figure \* ARABIC \s 1}

NOTE: See the MORE INFORMATION section for how to view the caption fields.

To work around the problem, modify the caption fields using one of the following methods.

Method 1: Remove the 1 After the \s in the Caption Field

Remove the 1 after the \s in the caption field for all levels except the first caption fields following the first heading levels.

Change the caption field for the first caption following all first level headings (for example Heading 1):

Figure {STYLEREF 1 \s}-{SEQ Figure \* ARABIC \s 1}

Change the caption field for any other captions regardless of what heading level it follows:

Figure {STYLEREF 1 \s}-{SEQ Figure \* ARABIC \s}

Method 2: Replace "\s 1" Switches with the "\r 1" Switch

Remove all "\s 1" switches in the caption fields and replace with the "\r 1" switch only on the first captions following all first level headings:

Change the caption field for the first caption following all first level headings (for example Heading 1):

Figure {STYLEREF 1 \s}-{SEQ Figure \* ARABIC \r 1}

Change the caption field for any other captions regardless of what heading level it follows:

Figure {STYLEREF 1 \s}-{SEQ Figure \* ARABIC}

NOTE: The Insert Caption command inserts an "\s 1" (without the quotes) switch to each sequence (SEQ) field in the caption. If you add another caption after using any of the above methods, your changes are deleted and the "\s 1" is added back to all the caption SEQ fields. To avoid this problem, do not use the Caption option on the Insert menu. Instead, insert any additional captions using the following fields:

Figure {STYLEREF 1 \s} - {SEQ Figure \* ARABIC}

STATUS

Microsoft has confirmed this to be a problem in Microsoft Word 97 for Windows. This problem was corrected in Microsoft Word 97 SR-1.

For additional information about SR-1, please see the following article in the Microsoft Knowledge Base:

Q172475 OFF97: How to Obtain and Install MS Office 97 SR-1

MORE INFORMATION

To view the fields that comprise the caption, do one of the following:

On the Tools menu, click Options, and then click the View tab. Under Show, click to select the Field Codes check box, and then click OK.

-or-

Press ALT+F9 on the keyboard to toggle the field codes on and off.

Additional query words: SR1 release1 restart

Keywords : kbualink97 word97
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbbug