WD97: Macro to Create Table of Contents Entry Automatically

ID: Q170612

The information in this article applies to:

Microsoft Word 97 for Windows

SUMMARY

The following macro example allows you to designate selected text as a table of contents entry without removing the text from the body of the document and without having to type the table of contents entry twice.

NOTE: Microsoft Word provides a method for marking table of contents entries. To do this, select the text that you want to mark as a table of contents entry and press ALT+SHIFT+O. However, you can also use the macro described in this article.

MORE INFORMATION

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http://www.microsoft.com/mcsp/

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http://www.microsoft.com/support/supportnet/overview/overview.asp

You can assign the following macro to a menu, toolbar, or key sequence to quickly designate text to be included in a table of contents.


   Sub EnterTCField()
      Dim SelectedText As String
      ' Selection must be text.
      If Selection.Type = wdSelectionNormal Then
         ' Get selected text and place it within quotation marks.
         SelectedText = Chr$(34) & Selection.Text & Chr$(34)
         ' Move insertion point to end of selection.
         Selection.Collapse (wdCollapseEnd)
         ' Insert TC field.
         Selection.Fields.Add Range:=Selection.Range, _
         Type:=wdFieldTOCEntry, Text:=SelectedText
      Else
         MsgBox "The selected text is not valid for a TC field."
      End If
   End Sub

When you have designated all of the table of contents entries with this macro, choose Table Of Contents from the Insert menu. Click Options and click to select the Table entry fields check box.

Table of Contents entries or TC fields are automatically formatted as hidden text. To edit these entries, you must select either Show All or Hidden Text. To do this, do the following:

On the Tools menu, click Options.

On the View tab, click to select Field Codes.

Click to select the Hidden Text check box.

For more information about Table of Contents Entry fields, click Contents And Index on the Help menu, click the Index tab in Word Help, type the following text

TC

and then double-click the selected text to go to the "Field codes: TC (Table of Contents Entry) field" topic. If you are unable to find the information you need, ask the Office Assistant.

For more information about adding a command to a menu, click Contents And Index on the Help menu, click the Index tab in Word Help, type the following text

menus, commands

and then double-click the selected text to go to the "Add a command or other item to a menu" topic. If you are unable to find the information you need, ask the Office Assistant.

For additional information, please see the following articles in the Microsoft Knowledge Base:

Q70996 WD: Macro to Create Table of Contents Entry Automatically

Q163547 WD97: How to Create Custom Toolbars and Toolbar Buttons

Q173707 OFF97: How to Run Sample Code from Knowledge Base Articles

REFERENCES

For more information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

Q163435 VBA: Programming Resources for Visual Basic for Applications

Additional query words: vb vba vbe

Keywords : kbdta kbdtacode kbwordvba word97
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowto