WD97: How to Specify Multiple Conditions with a Nested IF Field

ID: Q177287

The information in this article applies to:

Microsoft Word 97 for Windows

SUMMARY

In a mail merge main document, you can use an IF (IF...THEN...ELSE) conditional statement to check whether one condition or multiple conditions are met.

This article provides a method of nesting COMPARE statements in an IF field to test whether the desired conditions are met.

For additional information about evaluating MERGEFIELDS without using the COMPARE field, click the article numbers below to view the articles in the Microsoft Knowledge Base:

Q90393 WD97: How to Use Nested IF Fields in a Print Merge Document

Q195659 WD97: How to Use Conditional Field to Specify Number of Digits

Q176881 WD97: Err Msg: "Fields Are Nested Too Deeply" in Mail Merge

MORE INFORMATION

You can specify multiple conditions by nesting a COMPARE field inside an IF field.

NOTE: To type field brackets ( { } ) in a Word document, press CTRL+F9. To turn field codes on and off, press ALT+F9.

To Test Whether Multiple Conditions Are Met

To test whether multiple fields meet certain conditions, you can use an AND conditional statement in your mail merge main document similar to the following:

{ IF { = AND ( { COMPARE { MERGEFIELD Field_1 } = "Value" }, { COMPARE { MERGEFIELD Field_2 } = "Value" } ) } = 1 "True Instructions" "False Instructions" }

The result of these nested COMPARE statements would be the "True Instructions" when both Field_1 and Field_2 are equal to "Value"; otherwise, the "False Instructions" would be given as the result.

NOTES:

When all of the conditions of the AND statement are met, the value returned by the statement would be equal to 1 (this would result in the True Instructions being returned).

When all of the conditions of the AND statement are not met, the value returned by the statement would be equal to 0 (this would result in the False Instructions being returned).

To Test Whether One Condition Is Met

To test whether one of the fields meets a particular condition, you could use an OR conditional statement in your mail merge main document similar to the following:

{ IF { = OR ( { COMPARE { MERGEFIELD Field_1 } >= "Value" }, { COMPARE { MERGEFIELD Field_2 } >= "Value" } ) } = 1 "True Instructions" "False Instructions" }

The result of these nested COMPARE statements would be the "True Instructions" when either Field_1 or Field_2 is equal to "Value"; otherwise, the "False Instructions" would be given as the result.

NOTES:

When any of the conditions of the OR statement is met, the value returned by the statement would be equal to 1 (this would result in the True Instructions being returned).

When all of the conditions of the OR statement are not met, the value returned by the statement would be equal to 0 (this would result in the False Instructions being returned).

For more information about conditional statements, click the Office Assistant, type advanced mail merge, click Search, and then click to view "Customize documents created with mail merge."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, click the article number below to view the article in the Microsoft Knowledge Base:

Q120802 Office: How to Add/Remove a Single Office Program or Component

Additional query words: mailmerge

Keywords : kbdta word8 kbfield word97 kbmerge
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowto