WD97: How to Create a Watermark in Word
ID: Q180976
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The information in this article applies to:
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Microsoft Word 97 for Windows
SUMMARY
This article describes various methods you can use to create a watermark in
Microsoft Word. A watermark, as defined in this article, is any text or
graphic that is printed to overlap existing text in a document, either in
the background or foreground. For example, a logo printed lightly behind a
letter or the word "Confidential" printed lightly on a contract might be
considered a watermark. Some of the most commonly used text type watermarks
are:
The three methods listed in this article will show how you can create a
watermark in Word using the following features:
- Drawing features
- A text box
- WordArt
With each of these methods, to print a watermark on every page of a
document, you will want to insert it into a header or footer. To print a
watermark on just one page of a document, place your insertion point in the
body of the document where you want it printed and then use one of the
methods below.
To view a watermark as it will appear on the printed page, click Page
Layout on the View menu or click Print Preview on the File menu.
To format graphic properties or attributes as used throughout this
document, see the "How to Format a Graphic's Properties" section of this
article.
If the watermark interferes with the legibility of the text on the page,
you can lighten the object you used to create the watermark. See the "How
to Lighten the Watermark Color" section of this article.
Use the following information to determine which method below would be the
best one that you can use for your watermark needs:
- Use "Method 1: Use the Drawing Features" if you are inserting a graphic
or picture.
- Use "Method 2: Use a Text Box" if you want to use text as your watermark
with none or limited rotational ability.
- Use "Method 3: Use WordArt" if you want to use text as your watermark
and you want to be able to rotate that text at any angle of rotation.
This is the only method that allows you full rotation of text.
Method 1: Use the Drawing Features
This method is an example of placing the Watermark in the Header and Footer
area so that it prints on all pages. To print a watermark only on the
current page, start with step 3.
- On the View menu, click Header And Footer.
- Click the Show/Hide Document Text button on the Header And Footer
toolbar.
The text and graphics will now be hidden from view.
- On the Insert menu, point to Picture, click Clip Art or From File, make
sure the Float Over Text setting is selected, select your graphic, and
then click Insert.
- Click once to select the object, on the Format menu, click Picture or
Object, and then click the Picture tab.
- Under Image Control, Color, select Watermark.
- If you want, change the Brightness and Contrast settings.
- Click the Wrapping tab and under Wrapping Style, click None, and then
click OK.
- Position and size the watermark by dragging it to the desired location
on the document.
- If the graphic was placed into the Header or Footer, click Close on
the Header And Footer toolbar. If the graphic was placed on a page of
your document, to move the graphic and its contents behind the text in
the document, follow these steps:
- Click once to select the graphic.
- Right-click the graphic. On the menu that appears, point to Order,
and then select Send Behind Text.
NOTE: Once the object has been sent behind the text, to select that
object at a future time, click the Select Objects button on the Drawing
toolbar and then click in the area of the object.
Method 2: Use a Text Box
To use a text box to create a watermark, follow these steps:
- Position the insertion point on the page where you want the
watermark to be placed. If you want the watermark to appear
on every page in the document or that section, position the
insertion point in the header by clicking Header and Footer
on the View menu.
- On the Insert menu, click Text Box.
- Click and drag the mouse pointer to specify the size of the
text box needed for the text or graphic you'll be using.
- Type the watermark text.
- To rotate the text, select the text inside of the Text Box, click Text
Direction on the Format menu, and then select the option you want. This
rotation method is limited to 3 rotational positions. To have complete
rotation flexibility, you will need to use WordArt. For details of how
to do this, see the "How to Create Rotated Watermark Text" section of
this article.
- To enlarge the font size and lighten the font color, do the following:
- Select the text inside the Text Box.
- On the Format menu, click Font.
- Under size, change it to the appropriate size.
- Under Color, select Grey--25%.
- Click OK.
- To move the text box, select the border and drag it to its new
location. To resize the text box, select the border, and then drag
one of the sizing handles. You can also move or resize the text box
with specific measurements by choosing Drawing Object from the Format
menu.
- If the Text Box was placed into the Header or Footer, click Close on
the Header and Footer toolbar. If the Text Box was placed on a page of
your document, to move the text box and its contents behind the text in
the document, do the following:
- Click to select the Text Box.
- Point to the text box border, right mouse click, and on the menu
that appears, point to Order, and then select Send Behind Text.
NOTE: Once the object has been sent behind the text, to select that
object at a future time, click the Select Objects button on the Drawing
toolbar and then click in the area of the object.
Method 3: Use WordArt
- If the Drawing toolbar is not on, turn it on by pointing to Toolbars
on the View menu, and then select Drawing. The toolbar should appear
at the bottom of your document.
- On the Drawing Toolbar, click Insert WordArt.
- Select a WordArt Style and then click OK.
- In the "Enter Your Text Here" dialog box, type the watermark
text and then click OK.
- Position and size the WordArt object by sizing and dragging it to the
desired location.
- If the WordArt object was placed into the Header or Footer, click Close
on the Header and Footer toolbar. If the WordArt object was placed on a
page of your document, to move the WordArt object behind the text in
the document, do the following:
- Click to select the WordArt object.
- Point to the WordArt object, right mouse click, and on the menu
that appears, point to Order, and then select Send Behind Text.
NOTE: Once the object has been sent behind the text, to select that
object at a future time, click the Select Objects button on the Drawing
toolbar and then click in the area of the object.
How to Create Rotated Watermark Text
You must use a WordArt object to be able to rotate text at any angle. For
details of how to insert a WordArt object, see the "Method 3: Use WordArt"
section of this article.
Once the WordArt object is in your document, to rotate text at any angle,
do the following:
- Click once to select the WordArt object. You should now see the WordArt
toolbar.
NOTE: Once the object has been sent behind the text, to select that
object at a future time, click the Select Objects button on the Drawing
toolbar and then click in the area of the object.
NOTE: If the WordArt toolbar does not show, on the View menu, point to
Toolbars and then select WordArt.
- On the WordArt toolbar, click the Free Rotate icon.
NOTE: Your mouse pointer will turn to an arrow with a circular arrow
and the four corners of your WordArt object will turn into green round
circles.
- Move the mouse pointer to one of the corners and with the left mouse
button, click to rotate to your desired position.
- Click back into your document when done. Your mouse pointer will return
to normal.
How to Lighten the Watermark Color
If the watermark interferes with the legibility of the text on the page,
use one of the following methods to lighten it:
Method 1: Text not in a WordArt or Drawing Object
- Select the text.
- On the Format menu, click Font, change the Color option to Gray-25%,
and then click OK.
Method 2: Text in a Drawing or WordArt Object
- Click to select the Object, on the Format menu, click either AutoShape,
Text Box, or WordArt, and then click the Colors and Lines tab.
- Under Fill, Color: select a light gray color and then click OK.
NOTE: The result of this method may vary depending on what options were
chosen when the object was created.
Method 3: Imported graphics
You may not be able to edit the graphic, depending on where it was created.
In this case you will need to use a graphics program to alter the color of
the graphic.
Depending on the imported graphic, it may be lightened using the Picture
Editor by doing the following:
- Double-click the picture.
- If possible, use the Drawing toolbar to change the attributes that you
desire. If you are unable to change the attributes here, you will need
to use another graphics program to make the changes.
How to Format a Graphic's Properties
To format the graphic, select it, and then on the Format menu, click
Picture or Object. Use the following table to adjust the picture's Format.
To format this Use these steps
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To format the picture with On the Picture tab, under Image
preset brightness and contrast control, select Watermark from the
settings that work well for Color box.
watermarks
-or-
Adjust the picture's brightness and
contrast manually using the
Brightness and Contrast slide
controls.
To format the graphic so that Click Picture or Object (Format
document text flows above it menu), and then click None on the
instead of around it Wrapping tab.
To format the text in the text Select it, click Font on the Format
box menu, and then select the options
you want. To rotate the text, click
Text Direction on the Format menu,
and then select the option you want.
NOTE: This rotation method is limited
to 3 rotational positions. To have
complete rotation flexibility, you
will need to use WordArt. For details
of how to do this, see the "How to
Create Rotated Watermark Text"
section of this article.
To format the text object's Use the options on the Drawing
borders, background color, and toolbar (the text box is a drawing
so on. object)
Additional query words:
watermarking watermarks water mark overlay overlapping
Keywords : word97 kblayout
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowto
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