WD97: Table of Contents Entries Appear in All Caps

ID: Q189236

The information in this article applies to:
  • Microsoft Word 97 for Windows

SYMPTOMS

Entries in the table of contents appear in all caps, even though the TOC styles don't include this format.


CAUSE

This problem occurs if you applied All Caps formatting to the text that is used for the TOC entry. This problem occurs regardless of whether you formatted the text in All Caps manually with the CAPS LOCK key or by turning on the All Caps setting (on the Format menu, click Font, and then click the Font tab.)

Unlike other font formats, the All Caps character format actually changes the internal representation of the characters to capital letters. Thus, the table of contents considers the text to have been typed in capital letters and shows it as such.


WORKAROUND

To avoid this problem, use any of the following methods.

Method 1: Do Not Use All Caps Settings

Do not apply All Caps format and do not use your CAPS LOCK key for text that will be included in the table of contents.

Method 2: Redefine your Heading Style

Redefining your Heading Style definitions to include All Caps will allow the text in your document to be all caps, but will use normal sentence case for the TOC entries. To do this, follow these steps:
  1. On the Format menu, click Style and under Styles, click Heading 1.


  2. Click Modify, click Format, and then click Font.


  3. Under Effects, click to select the All Caps check box and press OK.


  4. If you want this to be a permanent change, in the Modify Style dialog box, click to select the Add To Template check box and then click OK. Or, if you do not want this to be permanent, just click OK.


  5. Click Apply.


  6. Generate your table of contents in the normal way.


Method 3: Convert Table of Contents to Text

When you finalize the table of contents, select the table of contents and press CTRL+SHIFT+F9 to unlink the TOC field and cause the TOC results to become normal text. (NOTE: Once the TOC field is unlinked, it becomes normal text instead of a field, and you will not be able to update it.) Select the table of contents text and remove the All Caps formatting. Note that this will change all the selected text to lowercase.


STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.

Additional query words: uppercase toc table of contents all caps capitals capital letters

Keywords : kbdta kbfield word97
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbbug


Last Reviewed: November 16, 1999
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