WD: How to Sort Words Separated by a Space
ID: Q195131
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The information in this article applies to:
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Microsoft Word 97 for Windows
SUMMARY
This article describes how to sort information that is separated by
spaces, such as a list of names.
MORE INFORMATION
To sort information that is delimited by spaces, follow these steps:
- Confirm that each row contains the same number of fields. For
example, if you are sorting a list of names and some names include a
middle initial while others do not, the sort is not completed
correctly.
NOTE: If you add a non-breaking space between some fields and use the
SPACEBAR for others, and then sort on a space, only the space (not the
non-breaking space) will be used to sort. For example, if you want
to sort on last names, but your data includes honorifics or middle
initials, insert non-breaking (CTRL+SHIFT+SPACEBAR) spaces in the
following positions:
Dr.<nonbreaking space>Andrew Gray (This will sort on the space
between Andrew and Gray.)
Andrew Gray<nonbreakingspace>,MD (This will sort on the space
between Andrew and Gray.)
Andrew<nonbreaking space>P. Gray (This will sort on the space
between P. and Gray.)
- Select the list.
- On the Table menu, click Sort.
- Click Options, select Other, type a space in the text box, and then
click OK.
- Click OK again.
NOTE: This closes the Sort Text dialog box, which will not list all of
the fields to sort by until you reopen the dialog box.
- On the Table menu, click Sort.
- In the Select By list, select Word 2 (or another field you want to
sort by), choose a Type, select Ascending or Descending order, and
then click OK.
The list is now sorted by last name.
Additional query words:
space delimit delimited blank blanks delimiters 8.0 8.00
Keywords : kbualink97 kbdta winword word97
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowto
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