WD97: Using IncludeText and Link Fields with Word
ID: Q195596
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The information in this article applies to:
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Microsoft Word 97 for Windows
SUMMARY
If you want to insert data from another application, you can use the
INCLUDETEXT field. Use this field when the data is unlikely to change.
However, if the data is likely to change frequently, using dynamic data
exchange (DDE) ensures that your document includes the most current
information. The type of data you import determines which field is best to
use. If the data is continually updated, such as stock information or
charts from Microsoft Excel, use the LINK field with the \a switch (this
switch updates the field automatically). If the data changes less
frequently, use the LINK field without the \a switch and manually update
the field.
MORE INFORMATION
The syntax for these three fields is similar. Compare the following:
{LINK class-name file-name [place-reference] [format] [automatic]}
{LINK class-name file-name [place-reference] [format]}
{INCLUDETEXT file-name [place-reference] [switches] [convert]}
class-name This is a description of the data being linked, for
example, ExcelWorksheet. These names can be found
in the [Embedding] section of the Win.ini file.
file-name This indicates the name of file being referenced,
for example, C:\\EXCEL\\Sheet1.XLS.
place-reference This is an optional reference to a specific area in
the file, such as R1C1.
You can use either of the following two methods to insert a field:
Method 1
- Position the insertion point at the location where you want the
linked item to appear.
- Press CTRL+F9 to insert the field characters ({}).
- Within the field characters, type the field command and the
arguments you want to use, as in the following examples:
LINK ExcelChart Excel C:\\Excel\\Chart1.xlc \p \a
LINK ExcelChart Excel C:\\Excel\\Chart1.xlc \p
INCLUDETEXT C:\\Excel\\Sheet1.xls (Word 6.x-97)
- To display the field results, select the field, and press F9 (the
update field key).
Method 2
- Position the insertion point at the location where you want the
linked item to appear.
- On the Insert menu, click Field.
- Select LINK or INCLUDETEXT from the Insert Field Type box.
- In the Field Code box, position the insertion point to the right of
the inserted field and type the following:
ExcelChart Excel C:\\Excel\\Chart1.xlc (if you selected LINK)
-or-
C:\\Excel\\Document1.xls (if you selected INCLUDE or INCLUDETEXT)
- Click OK.
- To display the field results, select the field, and press F9.
Additional query words:
braces include text
Keywords : kbualink97 kbdta kbfield word97
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowto