WD97: Address in Envelopes and Labels Is Blank or Includes Date/Text
ID: Q197198
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The information in this article applies to:
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Microsoft Word 97 for Windows
SYMPTOMS
When your letter or document contains an address and you click Envelopes
and Labels on the Tools menu, the proposed address on the Envelope or
Label tab may be blank, or it may include a date or other text.
CAUSE
Word will not propose the correct address in the Envelopes or Labels tab
for the following reasons.
Case 1: The Address Line Is Blank
This problem may occur for the following reasons:
- The address lines (paragraphs) include a field such as a Date or Time
field.
<P>
Microsoft Corporation<P>
One Microsoft Way<P>
Redmond, WA.
98052-6399<tab><tab><tab><tab><tab>{Date}<P>
<P>
-or-
- One or more of the address lines include multiple spaces.
<P>
Microsoft Corporation<P>
One Microsoft Way<P>
Redmond, WA.
98052-6399<space><space><space><space><space><P>
<P>
NOTE: This problem seems to occur when there are around 40
spaces either before or after the address line.
-or-
- The address lines begin with tabs.
<P>
<tab>Microsoft Corporation<P>
<tab>One Microsoft Way<P>
<tab>Redmond, WA. 98052-6399<P>
<P>
- The address lines begin with a large indentation.
<P>
< i n d e n t a t i o n >Microsoft Corporation<P>
< i n d e n t a t i o n >One Microsoft Way<P>
< i n d e n t a t i o n >Redmond, WA. 98052-6399<P>
<P>
Indentations greater than 1 inch usually cause this problem. To
apply an indentation, do one of the following:
- Click the Increase Indent button on the Formatting
toolbar.
-or-
- On the Format menu, click Paragraph and then on the Indents and
Spacing tab, set the Indentation Left to the value you want.
Case 2: Word Proposes an Address That Includes Too Much Text
This problem occurs when any of the lines of the address include text that
is separated from the address by tabs or if text or the Date field (or
if any other field) is immediately above or below the address.
This problem may occur when you do any of the following:
- On the last line of the address, you press the TAB key several times, and then
the date is entered as text.
<P>
Microsoft Corporation<P>
One Microsoft Way<P>
Redmond, WA
98052-6399<tab><tab><tab><tab>November 10, 1997<P>
<P>
-or-
- When the date (or other text) is on a line immediately above or below
the address.
<P>
Date typed as text (or other text)<P>
Microsoft Corporation<P>
One Microsoft Way<P>
Redmond, WA 98052-6399<P>
<P>
-or-
- When the Date (or other field) is on a line immediately above or below
the address.
<P>
{Date} (or other field)<P>
Microsoft Corporation<P>
One Microsoft Way<P>
Redmond, WA. 98052-6399<P>
<P>
NOTE: <P> represents a paragraph mark or blank line.
Case 3: Word Proposes Only the First Line of the Address
This problem may occur when the paragraph that contains the address is formatted with Before or After Spacing.
WORKAROUND
To work around this problem, do one of the following:
- Remove any fields, spaces, tabs, or indentations from the address
lines.
NOTE: Using fewer than 40 spaces, or indentations of 1 inch or
less, seems to work fine.
-or-
- Type the Date (or other text), or insert the Date field (or other
field), either above or below the address lines, separating the text or
field from the address lines by a blank line.
NOTE: Do not include any additional text, fields, tabs, spaces, or
indentations on the same lines as the address.
-or-
- Select the address paragraphs and press CTRL+Q on the keyboard. This
resets the paragraph formatting. Or, on the Format menu, click
Paragraph and the Indents and Spacing tab and change the Before and
After setting to zero (0).
STATUSMicrosoft has confirmed this to be a problem in the Microsoft products listed
at the beginning of this article.
Additional query words:
merge
Keywords : kbdta kbenvelope word97 kbmerge
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbbug
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