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SYMPTOMSIn an index, Microsoft Word incorrectly sorts INDEX ENTRY (XE) field text that contains numbers. For example, if your document contains the following numeric XE fields: {XE "735"}the entries appear in the following order when you compile the index: 7123 CAUSEWord sorts numbers in the same way that it sorts alphabetic entries, that is, one character at a time. For example, Word places all numbers that begin with 1 (such as 12, 156, or 1147) before all numbers that begin with 2 (such as 22, 256, or 2276). If two or more items begin with the same character, Word evaluates subsequent characters in each item to determine which item should come first. For example, Word places 124 before 19, based on the second digit (2 is smaller than 9, so 124 comes before 19). WORKAROUND
To work around this problem, add a sorting text argument to your XE field.
The sorting text argument is the index entry number padded with leading
zeros. Pad the number with leading zeros so all your numeric XE fields
contain the same number of digits. In other words, the sorting text
arguments should contain as many digits as the largest number used in an
XE
field.
{XE "735;0735"}Word places these XE entries in the following order in your index (notice that Word sorts the entry based on the sorting text argument instead of the actual XE text, but places the actual XE text in the index): 76 Additional query words: sorting wrong order
Keywords : kbfield word97 |
Last Reviewed: October 18, 1999 © 2000 Microsoft Corporation. All rights reserved. Terms of Use. |