XL2000: Borders Appear in Printed Workbook Using Track Changes

ID: Q211891

The information in this article applies to:
  • Microsoft Excel 2000

SYMPTOMS

If you view a document in print preview or if you print the document, cells may appear or be printed with borders.

NOTE: This behavior occurs even if no border formatting is applied to the cell.


CAUSE

This behavior may occur when all of the following conditions are true:

  • You are sharing the workbook.

    -and-


  • The Highlight changes on screen check box is selected in the Highlight Changes dialog box.

    -and-


  • You modify the workbook without saving it.


This behavior is by design of Microsoft Excel.


RESOLUTION

Method 1: Clear the "Highlight Changes on Screen" Check Box

To prevent borders from appearing around cells when you share the workbook with unsaved changes, clear the Highlight changes on screen check box. To do this, follow these steps:
  1. On the Tools menu, point to Track Changes, and then click Highlight Changes.


  2. In the Highlight Changes dialog box, click to clear the Highlight changes on screen check box.


  3. Click OK.


By clearing the Highlight changes on screen check box, the changed cells are not highlighted (marked) on the worksheet, and the changed cells do not appear with borders in print preview or in the printed document. When changed cells are marked on the worksheet, borders appear in print preview or in the printed document. You cannot set these two options independently.

Method 2: Click "Since I Last Saved"

If you click Since I last saved in the When list (in the Highlight Changes dialog box), and then save the workbook, all modifications are saved. After you save the file, the cells that were marked as changed cells do not appear with a border. To use this method, follow these steps:
  1. On the Tools menu, point to Track Changes, and then click Highlight Changes.


  2. In the When list, click Since I last saved.


  3. Click OK.


  4. On the File menu, click Save.


NOTE: If you point to Track Changes on the Tools menu, and then click Accept or Reject Changes, you are prompted to save the workbook before you can accept or reject the changes. After you save the workbook, the changed cells do not appear with a border.


MORE INFORMATION

When you select the Highlight changes on screen check box, any cells that you change are marked on the worksheet with a colored border, and a small triangle appears in the upper-left corner of the cell. If you move the pointer over this triangle, a comment box appears with information about the latest modification to the cell. Also, if you manually add a comment to the cell, the text of the comment and the text of the changes message are combined to appear when you move the pointer over the triangle in either the upper-left or upper-right corner of the cell.


REFERENCES

For more information about tracking changes, click Microsoft Excel Help on the Help menu, type "change highlighting" in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

Additional query words: revision tracking XL2000

Keywords : kbprint kbtool xlloadsave xlui xlformat
Version : WINDOWS:2000
Platform : WINDOWS
Issue type : kbprb


Last Reviewed: June 4, 1999
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