XL97: Automation Example with MS Word and MS Outlook

• Microsoft Excel 97 for Windows

SUMMARY

It is possible to create a Visual Basic for Applications macro that uses data from a Microsoft Word document and a Microsoft Excel workbook to send messages from Microsoft Outlook. This article contains an example of one way this may be done.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft Support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/overview/overview.asp

• The first defined name, "subjectcell", refers to a cell that contains the message subject line (for example, "This is a test message.").



• The second defined name, "tolist", refers to the first cell in the horizontal list that contains a list of recipients (for example, "John Doe", "Jane Doe", etc.).

   Sub SendOutlookMessages()
 
    'Dimension variables.
    Dim OL As Object, MailSendItem As Object
    Dim W As Object
    Dim MsgTxt As String, SendFile As String
    Dim ToRangeCounter As Variant
 
    'Identifies Word file to send
    SendFile = Application.GetOpenFilename(Title:="Select MS Word 97 " & _
        "file to mail, then click 'Open'", buttontext:="Send", _
        MultiSelect:=False)

    'Starts Word session
    Set W = GetObject(SendFile)

    'Pulls text from file for message body
    MsgTxt = W.Range(Start:=W.Paragraphs(1).Range.Start, _
       End:=W.Paragraphs(W.Paragraphs.Count).Range.End)

    'Ends Word session
    Set W = Nothing

    'Starts Outlook session
    Set OL = CreateObject("Outlook.Application")
    Set MailSendItem = OL.CreateItem(olMailItem)
 
    ToRangeCounter = 0
 
    'Identifies number of recipients for To list.
    For Each xCell In ActiveSheet.Range(Range("tolist"), _
        Range("tolist").End(xlToRight))
        ToRangeCounter = ToRangeCounter + 1
    Next xCell
 
    If ToRangeCounter = 256 Then ToRangeCounter = 1
 
    'Creates message
    With MailSendItem
        .Subject = ActiveSheet.Range("subjectcell").Text
        .Body = MsgTxt
 
        'Creates "To" list
        For Each xRecipient In Range("tolist").Resize(1, ToRangeCounter)
            RecipientList = RecipientList & ";" & xRecipient
        Next xRecipient
 
        .To = RecipientList
        .Send
    End With
 
    'Ends Outlook session
    Set OL = Nothing
 
   End Sub 

Additional query words: OutSol OutSol97

Keywords : kbinterop kbprg kbdta KbVBA kbhowto
Version : WINDOWS:97
Platform : WINDOWS
Issue type : kbhowto