XL98: SUBTOTAL May Include Data in Hidden Rows

ID: Q180720

The information in this article applies to:

Microsoft Excel 98 Macintosh Edition

SYMPTOMS

When you calculate a subtotal by using the SUBTOTAL worksheet function, Microsoft Excel may include data from hidden rows. This behavior occurs even when you filter the list to hide the data.

CAUSE

This behavior occurs when you use defined names instead of cell references to describe the range for the SUBTOTAL function. For example, in the following formulas

=SUBTOTAL(9, mary:joe)

-or-

=SUBTOTAL(9, B2:Joe)

"Joe" and "Mary" are defined names that each refer to a cell.

NOTE: This problem will also occur if you use the INDRIECT function to refer to the starting point or ending point of a cell range.

NOTE: When you use a defined name that references the entire range, the problem does not occur. For example, when you use a defined name called "Area" that references the cell range B2:B8, the problem does not occur, as in the following example:

=SUBTOTAL(9, Area)

This problem does not occur in earlier versions of Microsoft Excel.

WORKAROUND

To work around this problem, do either of the following:

Use a defined name in the SUBTOTAL function only when it refers to the entire range.

Use a cell reference instead of a defined name to specify the range in the SUBTOTAL function.

STATUS

Microsoft has confirmed this to be a problem in Microsoft Excel 98 Macintosh Edition.

REFERENCES

For more information about the SUBTOTAL worksheet function, click the Index button in Microsoft Excel Help, and type the following text:

SUBTOTAL worksheet function

and then double-click the selected text to go to the "SUBTOTAL" topic.

Additional query words: XL98 wrong incorrect total exclude

Keywords : xlformula
Version : MACINTOSH:98
Platform : MACINTOSH
Issue type : kbbug