ACC: Copy and Paste Field in Datasheet View Includes Column Name
ID: Q168219
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The information in this article applies to:
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Microsoft Access versions 2.0, 7.0, 97
SYMPTOMS
Novice: Requires knowledge of the user interface on single-user computers.
If you select and copy the data in a cell of a table, a query, or a form in
Datasheet view, when you paste the data elsewhere, the data includes the
name of the column in the datasheet.
CAUSE
You selected the entire cell, not just the data in the cell. When you
select and copy an entire cell in Datasheet view, Microsoft Access
automatically includes the column name.
STATUS
This behavior is by design.
MORE INFORMATION
Microsoft Access provides two ways to copy and paste data from a cell in
Datasheet view. You can select and copy just the data itself, or you can
select and copy the entire cell. By default, copying the entire cell
includes the column name.
Selecting and Copying Only the Data in a Cell
- Open your table, query, or form in Datasheet view.
- Click inside a cell where you want to begin selecting data, and drag
the mouse pointer across the data. Make sure the pointer is an I-beam
shape while you drag.
If you want to use your keyboard to select all the data in a cell
without selecting the column name, click anywhere inside the cell and
press F2.
NOTE: By using these methods, you can only select the data in a single
cell of the datasheet.
Selecting and Copying an Entire Cell or Multiple Cells
Whenever you select and copy an entire cell or multiple cells in your
datasheet, Microsoft Access automatically includes the column name(s) when
you paste the data.
- Open your table, query, or form in Datasheet view.
- Point to the left or the upper edge of the cell until your pointer
changes to a plus shape (or an arrow in Microsoft Access 2.0).
- Click, and note that the entire cell is selected. If you copy and paste
the data into another application, such as Notepad or Microsoft Excel,
the column name will also be pasted.
If you want to select multiple cells, in step 3, drag the pointer over the
cells you want, instead of clicking in one cell.
REFERENCES
For more information about ways to copy or move data in Microsoft Access,
search the Help Index for "copying data," or ask the Microsoft Access 97
Office Assistant.
For more information about how to select fields and records in Datasheet
view, search the Help Index for "selecting fields and records," or ask the
Microsoft Access 97 Office Assistant.
Additional query words:
paste cursor select highlight field column
Keywords : kbui
Version : 2.0 7.0 97
Platform : WINDOWS
Issue type : kbprb