ACC: How to Use DSum to Create a Running Sum on a Form

• Microsoft Access versions 1.0, 1.1, 2.0, 7.0, 97

SUMMARY

Reports have a RunningSum property; forms do not. This article shows you how to create a running sum on a form.

NOTE: This article explains a technique demonstrated in the sample files, FrmSampl.exe (for Microsoft Access for Windows 95 version 7.0) and FrmSmp97.exe (for Microsoft Access 97). For information about how to obtain these sample files, please see the following articles in the Microsoft Knowledge Base:

Q150895 ACC95: Microsoft Access Sample Forms Available in Download Center

Q175066 ACC97: Microsoft Access 97 Sample Forms Available in Download Center

MORE INFORMATION

To create a running sum on a form, the underlying table or query must have a unique, sequential, ID field, such as an AutoNumber (or Counter in versions 1.x and 2.0) or a Date/Time timestamp field. If your table does not have such a field, you can open the table in Design view and add a new

field to create one.

NOTE: The following example uses the DSum() function to generate a running sum on a form. For more information on how to generate a running sum on a form by using code, please see the following article in the Microsoft Knowledge Base:

Q121509 ACC: Sample Function to Create a Running Sum on a Form

1. Start Microsoft Access and open the sample database Northwind.mdb (or NWIND.MDB in versions 1.x and 2.0.)



2. Create the following new form based on the Orders table.
   
   NOTE: To improve readability, the underscore (_) is used in the example below as a line-continuation character. Remove the underscore from the end of the line when you are re-creating this example.

   
         Form:  Form1
         --------------------
         RecordSource: Orders
   
         Text Box: Order ID
            ControlSource: OrderID
         Text Box: Total
            ControlSource: =DSum("[Freight]","Orders",_
                                   "[OrderID] <= Forms![Form1]![OrderID]") 

   NOTE: In versions 1.x and 2.0, there is a space in the Order ID field name.
   
   The DSum() function calculates the sum of all freight charges on orders with an Order number less than or equal to the currently displayed order number. For this reason, it is important to have a unique and sequential ID field.



3. View the form in Form view. Note that the Total text box accumulates total freight charges for each order as you move from record to record.

Additional query words: subtotal query

Keywords : kbusage FmsHowto
Version : WINDOWS:1.0,1.1,2.0,7.0,97
Platform : WINDOWS
Issue type : kbhowto