XL: How to Select Cells/Ranges Using Visual Basic Procedures

ID: Q120198

The information in this article applies to:

Microsoft Excel for Windows, versions 5.0, 5.0c
Microsoft Excel for the Macintosh, versions 5.0, 5.0a
Microsoft Excel for Windows NT, version 5.0
Microsoft Excel for Windows 95, version 7.0
Microsoft Excel 97 for Windows
Microsoft Excel 98 Macintosh Edition

SUMMARY

When you create a Microsoft Visual Basic for Applications macro or procedure, you can choose from a variety of methods for selecting cells, ranges, and named ranges. This article contains sample code that demonstrates some of these methods.

This article contains the following examples:

How to select a cell on the active worksheet.

How to select a cell on another worksheet in the same workbook.

How to select a cell on a worksheet in a different workbook.

How to select a range of cells on the active worksheet.

How to select a range of cells on another worksheet in the same workbook.

How to select a range of cells on a worksheet in a different workbook.

How to select a named range on the active worksheet.

How to select a named range on another worksheet in the same workbook.

How to select a named range on a worksheet in a different workbook.

How to select a cell relative to the active cell.

How to select a cell relative to another (not the active) cell.

How to select a range of cells offset from a specified range.

How to select a specified range and resize the selection.

How to select a specified range, offset it, and then resize it.

How to select the union of two or more specified ranges.

How to select the intersection of two or more specified ranges.

How to select the last cell of a column of adjacent data.

How to select the blank cell at bottom of column of contiguous data.

How to select an entire range of adjacent cells in a column.

How to select an entire range of non-adjacent cells in a column.

How to select a rectangular range of cells.

How to select multiple non-adjacent columns of varying length.

Note that these examples do not necessarily represent the best or only way to perform the described actions. Because of the flexibility in Visual Basic, there are often many different ways to perform the same action.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/

For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

http://www.microsoft.com/support/supportnet/overview/overview.asp

The examples in this article use the Visual Basic methods listed in the following table.


   Method             Arguments
   ------------------------------------------
   Activate           none
   Cells              rowIndex, columnIndex
   Application.Goto   reference, scroll
   Offset             rowOffset, columnOffset
   Range              cell1
                      cell1, cell2
   Resize             rowSize, columnSize
   Select             none
   Sheets             index (or sheetName)
   Workbooks          index (or bookName)
   End                direction
   CurrentRegion      none

The examples in this article use the properties in the following table.


   Property         Use
   ---------------------------------------------------------------------
   ActiveSheet      to specify the active sheet
   ActiveWorkbook   to specify the active workbook
   Columns.Count    to count the number of columns in the specified item
   Rows.Count       to count the number of rows in the specified item
   Selection        to refer to the currently selected range

1: How to Select a Cell on the Active Worksheet

To select cell D5 on the active worksheet, you can use either of the following examples:


   ActiveSheet.Cells(5, 4).Select

-or-


   ActiveSheet.Range("D5").Select

2: How to Select a Cell on Another Worksheet in the Same Workbook

To select cell E6 on another worksheet in the same workbook, you can use either of the following examples:


   Application.Goto (ActiveWorkbook.Sheets("Sheet2").Cells(6, 5))

-or-


   Application.Goto (ActiveWorkbook.Sheets("Sheet2").Range("E6"))

Or, you can activate the worksheet, and then use method 1 above to select the cell:


   Sheets("Sheet2").Activate
   ActiveSheet.Cells(6, 5).Select

3: How to Select a Cell on a Worksheet in a Different Workbook

To select cell F7 on a worksheet in a different workbook, you can use either of the following examples:

NOTE: If you are using Excel on the Macintosh, replace "BOOK2.XLS" with "WORKBOOK2" in these examples.


   Application.Goto _
      (Workbooks("BOOK2.XLS").Sheets("Sheet1").Cells(7, 6))

-or-


   Application.Goto _
      (Workbooks("BOOK2.XLS").Sheets("Sheet1").Range("F7"))

Or, you can activate the worksheet, and then use method 1 above to select the cell:


   Workbooks("BOOK2.XLS").Sheets("Sheet1").Activate
   ActiveSheet.Cells(7, 6).Select

4: How to Select a Range of Cells on the Active Worksheet

To select the range C2:D10 on the active worksheet, you can use any of the following examples:


   ActiveSheet.Range(Cells(2, 3), Cells(10, 4)).Select


   ActiveSheet.Range("C2:D10").Select


   ActiveSheet.Range("C2", "D10").Select

5: How to Select a Range of Cells on Another Worksheet in the Same Workbook

To select the range D3:E11 on another worksheet in the same workbook, you can use either of the following examples:


   Application.Goto _
      (ActiveWorkbook.Sheets("Sheet3").Range("D3:E11"))


   Application.Goto _
      (ActiveWorkbook.Sheets("Sheet3").Range("D3", "E11"))

Or, you can activate the worksheet, and then use method 4 above to select the range:


   Sheets("Sheet3").Activate
   ActiveSheet.Range(Cells(3, 4), Cells(11, 5)).Select

6: How to Select a Range of Cells on a Worksheet in a Different Workbook

To select the range E4:F12 on a worksheet in a different workbook, you can use either of the following examples:

NOTE: If you are using Excel on the Macintosh, replace "BOOK2.XLS" with "WORKBOOK2" in these examples.


   Application.Goto _
      (Workbooks("BOOK2.XLS").Sheets("Sheet1").Range("E4:F12"))


   Application.Goto _
      (Workbooks("BOOK2.XLS").Sheets("Sheet1").Range("E4", "F12"))

Or, you can activate the worksheet, and then use method 4 above to select the range:


   Workbooks("BOOK2.XLS").Sheets("Sheet1").Activate
   ActiveSheet.Range(Cells(4, 5), Cells(12, 6)).Select

7: How to Select a Named Range on the Active Worksheet

To select the named range "Test" on the active worksheet, you can use either of the following examples:


   Range("Test").Select


   Application.Goto ("Test")

8: How to Select a Named Range on Another Worksheet in the Same Workbook

To select the named range "Test" on another worksheet in the same workbook, you can use the following example:


   Application.Goto (Sheets("Sheet1").Range("Test"))

Or, you can activate the worksheet, and then use method 7 above to select the named range:


   Sheets("Sheet1").Activate
   Range("Test").Select

9: How to Select a Named Range on a Worksheet in a Different Workbook

To select the named range "Test" on a worksheet in a different workbook, you can use the following example: NOTE: If you are using Excel on the Macintosh, replace "BOOK2.XLS" with "WORKBOOK2" in these examples.


   Application.Goto _
      (Workbooks("BOOK2.XLS").Sheets("Sheet2").Range("Test"))

Or, you can activate the worksheet, and then use method 7 above to select the named range:


   Workbooks("BOOK2.XLS").Sheets("Sheet2").Activate
   Range("Test").Select

10: How to Select a Cell Relative to the Active Cell

To select a cell that is five rows below and four columns to the left of the active cell, you can use the following example:


   ActiveCell.Offset(5, -4).Select

To select a cell that is two rows above and three columns to the right of the active cell, you can use the following example:


   ActiveCell.Offset(-2, 3).Select

NOTE: An error will occur if you attempt to select a cell that is "off the worksheet." The first example shown above will return an error if the active cell is in columns A through D, since moving four columns to the left would take the active cell to an invalid cell address.

11: How to Select a Cell Relative to Another (Not the Active) Cell

To select a cell that is five rows below and four columns to the right of cell C7, you can use either of the following examples:


   ActiveSheet.Cells(7, 3).Offset(5, 4).Select


   ActiveSheet.Range("C7").Offset(5, 4).Select

12: How to Select a Range of Cells Offset from a Specified Range

To select a range of cells that is the same size as the named range "Test" but that is shifted four rows down and three columns to the right, you can use the following example:


   ActiveSheet.Range("Test").Offset(4, 3).Select

If the named range is on another (not the active) worksheet, activate that worksheet first, and then select the range using the following example:


   Sheets("Sheet3").Activate
   ActiveSheet.Range("Test").Offset(4, 3).Select

13: How to Select a Specified Range and Resize the Selection

To select the named range "Database" and then extend the selection by five rows, you can use the following example:


   Range("Database").Select
   Selection.Resize(Selection.Rows.Count + 5, _
      Selection.Columns.Count).Select

14: How to Select a Specified Range, Offset It, and Then Resize It

To select a range four rows below and three columns to the right of the named range "Database" and include two rows and one column more than the named range, you can use the following example:


   Range("Database").Select
   Selection.Offset(4, 3).Resize(Selection.Rows.Count + 2, _
      Selection.Columns.Count + 1).Select

15: How to Select the Union of Two or More Specified Ranges

To select the union (that is, the combined area) of the two named ranges "Test" and "Sample," you can use the following example:


   Application.Union(Range("Test"), Range("Sample")).Select

Note that both ranges must be on the same worksheet for this example to work. Note also that the Union method does not work across sheets. For example, this line works fine


   Set y = Application.Union(Range("Sheet1!A1:B2"), Range("Sheet1!C3:D4"))

but this line


   Set y = Application.Union(Range("Sheet1!A1:B2"), Range("Sheet2!C3:D4"))

returns the error message:


   Union method of application class failed

16: How to Select the Intersection of Two or More Specified Ranges

To select the intersection of the two named ranges "Test" and "Sample," you can use the following example:


   Application.Intersect(Range("Test"), Range("Sample")).Select

Note that both ranges must be on the same worksheet for this example to work. Examples 17-21 in this article refer to the following example set of data. Each example states the range of cells in the sample data that would be selected.


   A1: Name    B1: Sales    C1: Quantity
   A2: a       B2: $10      C2: 5
   A3: b       B3:          C3: 10
   A4: c       B4: $10      C4: 5
   A5:         B5:          C5:
   A6: Total   B6: $20      C6: 20

17: How to Select the Last Cell of a Column of Contiguous Data

To select the last cell in a contiguous column, use the following example:


   ActiveSheet.Range("a1").End(xlDown).Select

When this code is used with the sample table, cell A4 will be selected.

18: How to Select the Blank Cell at Bottom of Column of Contiguous Data

To select the cell below a range of contiguous cells, use the following example:


   ActiveSheet.Range("a1").End(xlDown).Offset(1,0).Select

When this code is used with the sample table, cell A5 will be selected.

19: How to Select an Entire Range of Contiguous Cells in a Column

To select a range of contiguous cells in a column, use one of the following examples:


   ActiveSheet.Range("a1", ActiveSheet.Range("a1").End(xlDown)).Select

-or-


   ActiveSheet.Range("a1:" & ActiveSheet.Range("a1"). _
      End(xlDown).Address).Select

When this code is used with the sample table, cells A1 through A4 will be selected.

20: How to Select an Entire Range of Non-Contiguous Cells in a Column

To select a range of cells that are non-contiguous, use one of the following examples:


   ActiveSheet.Range("a1",ActiveSheet.Range("a16384").End(xlUp)).Select

-or-


   ActiveSheet.Range("a1:" & ActiveSheet.Range("a16384"). _
      End(xlUp).Address).Select

When this code is used with the sample table, it will select cells A1 through A6.

21: How to Select a Rectangular Range of Cells

In order to select a rectangular range of cells around a cell, use the CurrentRegion method. The range selected by the CurrentRegion method is an area bounded by any combination of blank rows and blank columns. The following is an example of how to use the CurrentRegion method:


   ActiveSheet.Range("a1").CurrentRegion.Select

This code will select cells A1 through C4. Other examples to select the same range of cells are listed below:


   ActiveSheet.Range("a1", _
      ActiveSheet.Range("a1").End(xlDown).End(xlToRight)).Select

-or-


   ActiveSheet.Range("a1:" & _
     ActiveSheet.Range("a1").End(xlDown).End(xlToRight).Address).Select

In some instances, you may want to select cells A1 through C6. In this example, the CurrentRegion method will not work because of the blank line on Row 5. The following examples will select all of the cells:


   lastCol = ActiveSheet.Range("a1").End(xlToRight).Column
   lastRow = ActiveSheet.Cells(16384, lastCol).End(xlUp).Row
   ActiveSheet.Range("a1", _
      ActiveSheet.Cells(lastRow, lastCol)).Select

-or-


   lastCol = ActiveSheet.Range("a1").End(xlToRight).Column
   lastRow = ActiveSheet.Cells(16384, lastCol).End(xlUp).Row
   ActiveSheet.Range("a1:" & _
      ActiveSheet.Cells(lastRow, lastCol).Address).Select

22. How to Select Multiple Non-Contiguous Columns of Varying Length

To select multiple non-contiguous columns of varying length, use the following sample table and macro example:


   A1: 1 B1: 1 C1: 1 D1: 1
   A2: 2 B2: 2 C2: 2 D2: 2
   A3: 3 B3: 3 C3: 3 D3: 3
   A4:   B4: 4 C4: 4 D4: 4
   A5:   B5: 5 C5: 5 D5:
   A6:   B6:   C6: 6 D6:


   StartRange = "A1"
   EndRange = "C1"
   Set a = Range(StartRange, Range(StartRange).End(xlDown))
   Set b = Range(EndRange, Range(EndRange).End(xlDown))
   Union(a,b).Select

When this code is used with the sample table, cells A1:A3 and C1:C6 will be selected.

NOTES ON THE EXAMPLES

The ActiveSheet property can usually be omitted, because it is implied if a specific sheet is not named. For example, instead of
```
   ActiveSheet.Range("D5").Select 
```
you can use:


   Range("D5").Select

The ActiveWorkbook property can also usually be omitted. Unless a specific workbook is named, the active workbook is implied.

When you use the Application.Goto method, if you want to use two Cells methods within the Range method when the specified range is on another (not the active) worksheet, you must include the Sheets object each time, for example:


   Application.Goto Sheets("Sheet1").Range( _
         Sheets("Sheet1").Range(Sheets("Sheet1").Cells(2, 3), _
         Sheets("Sheet1").Cells(4, 5)))

For any item in quotation marks (for example, the named range "Test"), you can also use a variable whose value is a text string. For example, instead of
```
   ActiveWorkbook.Sheets("Sheet1").Activate 
```
you can use:
```
   ActiveWorkbook.Sheets(myVar).Activate 
```
where the value of myVar is "Sheet1".

REFERENCES

For more information about any Visual Basic method or property, follow these steps:

From the Help menu in Microsoft Excel version 5.0, choose Contents.

Select the "Programming with Visual Basic" topic.

Choose the Search button.

In the Search box, type the name of the method or property about which you want more information, and then choose the Show Topics button.

Select the topic you want, then choose the Go To button.

In Microsoft Excel 97, click Contents And Index on the Help menu, click the Contents tab, click "Microsoft Excel Visual Basic Reference" (near the end of the list), and click Open. Then, click Visual Basic Reference, and click Display.

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