XL98: How to Add the Workbook Path to the Footer

ID: Q184507

The information in this article applies to:

Microsoft Excel 98 Macintosh Edition

SUMMARY

This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) that adds the workbook path and file name to the footer of a worksheet.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact a Microsoft Certified Solution Provider or the Microsoft fee-based consulting line at (800) 936-5200. For more information about Microsoft Certified Solution Providers, please see the following page on the World Wide Web:

http://www.microsoft.com/mcsp/

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http://www.microsoft.com/support/supportnet/overview/overview.asp

You can use the BeforePrint workbook event to run a Sub procedure that adds the current path and file name to the left footer of the active worksheet before the workbook is printed. The workbook must be saved before you can add any path information to the footer. To create the Sub procedure in the active workbook, follow these steps:

With the workbook active, start the Visual Basic Editor (press OPTION+F11).

Click Project Explorer on the View menu to display the Project Explorer window.

In the Project Explorer window of Visual Basic Editor, double-click ThisWorkbook in the current project.

In the Object list for this module, click Workbook.

In the Procedure list for this module, click BeforePrint.

Enter the code so the Workbook_BeforePrint procedure resembles the following:


      Private Sub Workbook_BeforePrint(Cancel As Boolean)

          ActiveSheet.PageSetup.LeftFooter = ThisWorkbook.FullName

      End Sub

On the File menu, click Close and Return to Microsoft Excel.

Now when you print the workbook, the footer is automatically updated before the workbook is printed. Repeat these steps for each workbook in which you want this behavior to occur.

Using Ampersand (&) in the File Name

If the file name contains an ampersand (&), it may not display correctly. This is because Excel treats the ampersand as a special character in the header and footer. To display an ampersand in the header and footer, repeat the ampersand twice (&&). To do this in the macro, use the Replace function in Visual Basic for Applications:


Sub UpdateFooter()
    ActiveSheet.PageSetup.LeftFooter = Replace(ActiveWorkbook.FullName, "&", "&&")
End Sub

REFERENCES

For more information about creating footers, click Contents and Index on the Help menu (or on the Balloon Help menu if you are using a version of the Macintosh operating system earlier than 8.0), click the Index button in Excel Help, type the following text

footers

and then click Show Topics. Select the "Create custom headers and footers" topic, and click Go To. If you are unable to find the information you need, ask the Office Assistant.

For more information about the BeforePrint event, from the Visual Basic Editor, click the Office Assistant, type BeforePrint, click Search, and then click to view "BeforePrint Event."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, click the article number below to view the article in the Microsoft Knowledge Base:

Q176476 OFF: Office Assistant Not Answering Visual Basic Questions

Additional query words: XL98 vba

Keywords : kbdta kbdtacode xlvbahowto OffVBA
Version : MACINTOSH:98
Platform : MACINTOSH
Issue type : kbhowto